Solved

Contacts subfolders within Outlook

Posted on 2013-05-15
12
184 Views
Last Modified: 2015-01-16
I have a user that has 5 different contact lists within the main Contacts list:

Screenshot of Contacts List
When creating new email, and going to the To: field the user would like to pick Contacts and be able to view all information from the subfolders as well.

Screenshot of Contacts when looking up To:
Is this possible?

He is currently using Windows 7 with Outlook 2007
0
Comment
Question by:NetGenIT
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
12 Comments
 
LVL 22

Expert Comment

by:Haresh Nikumbh
ID: 39168711
yes its possible, he can select appropriate contact list in To field, which will list all contact for respective contact list.
0
 

Author Comment

by:NetGenIT
ID: 39168722
When he picks Contacts, like is selected in the screenshot, it only shows those Contacts.

Not any of the subfolders
0
 
LVL 14

Expert Comment

by:comfortjeanius
ID: 39168744
Trying right-clicking  on the Contact list that has subfolders and click properties, you should see others in the distributions list. You can double-click on the email address.
0
Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 

Author Comment

by:NetGenIT
ID: 39168883
comfortjeanius, so your saying when we are creating an email, then click on the To: field, right click on the Contacts and go to properties?
0
 
LVL 14

Expert Comment

by:comfortjeanius
ID: 39169036
Yes
0
 

Author Comment

by:NetGenIT
ID: 39169651
sorry that did not work, i do not see any option to view all subfolder contacts
0
 
LVL 19

Assisted Solution

by:Delphineous Silverwing
Delphineous Silverwing earned 166 total points
ID: 39175761
It sounds like you just want to add the additional contacts folders to display in the address book.  Go about half-way down this Microsoft article to find detailed instructions on doing this.
http://office.microsoft.com/en-us/outlook-help/grouping-contacts-HA010266586.aspx
0
 
LVL 14

Assisted Solution

by:Stacy Brown
Stacy Brown earned 166 total points
ID: 39176118
You need to set up the other lists as an Outlook address book.  
Right click on  one of the contact lists that is not appearing
Choose Properties
Go to the Outlook Address Book Tab
Check show as Outlook Address Book.  
Ok your way out of the dialog boxes.
0
 
LVL 52

Accepted Solution

by:
Manpreet SIngh Khatra earned 168 total points
ID: 39176368
Sir in your screenshot it clearly is showing the name of the Subfolders as well along with Contacts so you can simply highlight them and get the contacts in them.

If your looking for all Contacts to be shown in Contacts folder in GAL\AddressBook thats not possible ..

Let me know your doubts\queries :)

- Rancy
0

Featured Post

NFR key for Veeam Backup for Microsoft Office 365

Veeam is happy to provide a free NFR license (for 1 year, up to 10 users). This license allows for the non‑production use of Veeam Backup for Microsoft Office 365 in your home lab without any feature limitations.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

What does UTC stand for?  “Coordinated Universal Time” – Think of this as the true time on Planet Earth that never changes with the exception of minor leap seconds here and there to account for the changes in the planet's rotation.   What does th…
Access developers frequently have requirements to interact with Excel (import from or output to) in their applications.  You might be able to accomplish this with the TransferSpreadsheet and OutputTo methods, but in this series of articles I will di…
Migrating to Microsoft Office 365 is becoming increasingly popular for organizations both large and small. If you have made the leap to Microsoft’s cloud platform, you know that you will need to create a corporate email signature for your Office 365…
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …

756 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question