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Office 365 setup

Posted on 2013-05-16
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Last Modified: 2013-05-19
I currently have an on-prem sharepoint 2007 setup which authenticates users against AD. So an end user, on the company wifi or VPN, in the browser types in 'http://sharepoint' and they are taken to our sharepoint site. I am wanting to upgrade to Office 365 and use its sharepoint features. I want to know a few things:

1. What is a typical Office365 setup if the company wants to use just the sharepoint feature?
i.e. do you just type in 'companyname.sharepoint.com' and it takes you to microsoft's login page where you type in your email address/AD credentials to authenticate? I want this to be accessible from anywhere (i.e without having to be on company intranet or needing VPN)

2. If i do want this setup in the cloud, what are the requirements? (i.e. do i need public facing urls? proxies? adfs? etc)
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Question by:akhan0556
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by:Vasil Michev (MVP)
Vasil Michev (MVP) earned 500 total points
ID: 39174102
Yes, you will get the companyname.sharepoint.com URL, but you can add cname/redirects to work around this. There's a recent post on the community discussing this:

http://community.office365.com/en-us/blogs/office_365_technical_blog/archive/2013/05/15/friendly-urls-with-office-365-grid-user-post.aspx


It will be accessible from anywhere, unless you implement AD FS and restrict it to only select subnets/IPs. Unless you implement AD FS however, the users will have to work with two sets of credentials, one for the local resources, one for the cloud one. I strongly recommend to review the Sharepoint Online service description document:

http://technet.microsoft.com/en-us/library/jj819267.aspx

You can also review all the requirements there, you simply need modern browser and relatively new version of Office. Here are also the URLs and ports:

http://onlinehelp.microsoft.com/en-us/office365-enterprises/hh373144.aspx

Also, sign in for a free trial and give it a try, set up a test site collection and ask few of your users to work with it. If they're happy with the configuration go with it :)
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by:akhan0556
ID: 39174736
I have seen some setups where end user logs in through Microsoft's login page and is re-directed to another login page where after logging in again, they are taken to their sharepoint. Is this setup using ADFS? Is this a typical scenario? (to use two logins?)
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by:Vasil Michev (MVP)
ID: 39174779
Yes, this is the AD FS scenario. It can be configured to use Windows Authentication, so the password prompt is optional so to say. You can have the user open their browser, navigate to the Office 365 site or direclty to SharePoint Online and access the sites without any additional password prompts. It also allows for greater control over the password policies and is more convenient for the enduser, however requires additional configuration on your end (servers, certificates, network config, etc).

The normal, non-federated case requires the user to login to the Office 365 page (with a set of credentials different from the on-prem ones) and then access the SharePoint sites. You can use a custom domain to have matching usernames on-prem and in the cloud if you want, and you can ask the users to use the same password and set the password never expires option so that they wont have to remember two sets of credentials. This comes with certain security drawbacks however, and you should carefully consider it.
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by:akhan0556
ID: 39174810
The way my current setup works is, end user types in 'http://sharepoint' in the browser and he/she is prompted for NTLM challenge where they type in their AD credentials and they are granted access to the sharepoint site (sharepoint 2007). After upgrading, can I keep this same workflow? If so, how?
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Vasil Michev (MVP) earned 500 total points
ID: 39175312
the AAM (alternate access mapping) is not available in SharePoint Online. You can have it as http://sharepoint.domain.com and IF you want, using the same credentials.
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