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Is there a way in Excel to do a formula to calculate a value per row but to limit to number to sum at a certain cutoff point?

Posted on 2013-05-17
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Last Modified: 2014-03-18
I have a spreadsheet that I'm using to do so revenue projections and what I want to do is use one of the columns in a formula to calculate revenue based on a couple other variables.

The column has a range of values from 500 down to 0.  What I want to do is to have another field be a variable so I can plug in a number (say 25) and only have the formula calculate a total up to 25 but ignore the remainder over 25.

Is there a function or a way to apply a type of "IF" statement to multiple rows?

The idea is "IF the number is greater than or equal to N use N, If less than N use the number in the column".

So for the below list the total would be: 25+25+25+22+13+3+0=113

464 (25)
268 (25)
101(25)
22 (22)
13 (13)
3 (3)
0 (0)

I want to just have a field I can type in a number and then have the totals adjust based on that variable number.

Is this possible?  Thanks!

Ike
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Question by:Ike23
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4 Comments
 
LVL 12

Expert Comment

by:HugoHiasl
ID: 39176434
You could just use the MIN(field,field) function.

MIN(430;25) = 25
MIN(268;25) = 25
MIN(7;25) = 7
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LVL 26

Expert Comment

by:redmondb
ID: 39176438
Hi, Ike23.

Please see attached. The formula in C1 is...
=SUMIF(A1:A500,"<="&B1,A1:A500)+B1*COUNTIF(A1:A500,">"&B1)

Open in new window

Regards,
Brian.Twenty-Five.xls

Edit: Apologies - silly mistake corrected.
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LVL 4

Author Comment

by:Ike23
ID: 39176443
I figured out how to do the IF statement and use the $ to keep the variable column constant.

=IF(J19>$Q$7,($Q$7),(J19))*$O$3

Basically this says if the column is greater than my variable limit use the variable number, if not use the column number and then multiply it times the amount in my other variable column.

Works great!
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LVL 81

Accepted Solution

by:
byundt earned 500 total points
ID: 39176454
Instead of your IF, you could use:
=MIN(J19,$Q$7)*$O$3
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