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Export PST's from Hosted Exchange System to Exchange 2010

Posted on 2013-05-21
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Last Modified: 2013-09-08
Hi

We have a client who have their e-mail hosted somewhere in the states.  We wish to export all their e-mails, calendar's public folders etc and import to our multi tenancy Exchange 2010 Server farm and host it here.
Normally we would use Exmerge or Export commands in PowerShell (depending on what version of exchange they have).  As we have no direct access to the Exchange server and we don't want to have to go around to each user and do an export to pst via Outlook I was wondering what seems to be the best third party tools out there?
A quick google search, led me to this product.. www.lucid8.com and it looks like it will do what I need but I would like to know what you lovely bunch recommend.

Ideally I can install this software on a machine put in either a list of usernames and passwords or maybe a master account of the Hosted Exchange system and it will just pull down all the e-mails into PST's over a period or time.

Many thanks
Gareth
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Question by:ChallowSupport
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Expert Comment

by:Rsilva98
ID: 39184878
check systools website.

They have a product called SysTools Exchange Export and Exchange Import that i used before and it worked perfecty.

Also you can export your mailboxes with powershell

something like this for mass exports:

foreach ($i in (Get-Mailbox)) { New-MailboxExportRequest -Mailbox $i -FilePath "\\Server\folder\$($i.Alias).pst" }
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Expert Comment

by:tony7276
ID: 39185242
have the run a windows backup provide you with a file then do a restore in stand alone server then merge the data in new Exchange database or Export it to shared folder
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Author Comment

by:ChallowSupport
ID: 39186762
Rsilva.. I've spent 15 minutes on live chat to Systools to ask if this will work for me and they don't know the answer.. they say the tool must be installed on a server within the domain.

tony7276... I can't get them to run a backup or export the mails for me.. I have to do this myself.
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LVL 4

Expert Comment

by:Rsilva98
ID: 39188211
If you cant access the exchange server machine, can you contact them?

Ask if they can  give you access or even make a backup  to be merged on your new exchange server.

If you cant access the server you don't have a choice but to go to each users computer and create pst files to import on the new server. i would recommend that you ask them to give you access to the server. since you are the client and also paying for the server, so you should have access to it.
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Expert Comment

by:tony7276
ID: 39190814
Will they give you VPN access to the server? if so it will be slow but you can do it yourself.
dismount copy DB to your location and use Lepide Exchange Manager to extrect data.
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Accepted Solution

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ChallowSupport earned 0 total points
ID: 39462912
Ok so this is how we tried to resolve this.  We asked the Host do do an export of all mailboxes into PST files.  The host wasn't able to do this, they said there were too many read/writes on their server farm..

In the end they used a third party tool, which connects to the source and destination mailboxes by using the OWA credientials.
So we just needed to provide them with the public OWA address and the usernames and passwords for each of the users.  Luckily we both have fast lines so the migrate of 100 users took about a week.  about 300GB.
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Author Closing Comment

by:ChallowSupport
ID: 39474146
I would have graded this excellent if you didn't have to use 3rd party tools.  I was also not able to find out what software they used.
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