Solved

Subtotals in Excel

Posted on 2013-05-22
9
148 Views
Last Modified: 2013-05-23
See attached spreadsheet.

We want totals of the cost by the task.

Note that I manually did the first one (br01).

Is there a way to do this automatically without manually entering the formula? Note that in many cases, there is only ONE part so obviously the total is just the one part.
Parts-N-Task-23.xls
0
Comment
Question by:Richard Korts
  • 5
  • 4
9 Comments
 
LVL 92

Expert Comment

by:Patrick Matthews
ID: 39188694
rkorts,

You can use either the Data / Outline / Subtotal feature, or Insert / Tables / PivotTable feature.

That said, I have a question about the methodology.  Consider br100.  Simply adding the values in B13 and B14 does not seem appropriate, as the quantities for both are not equal to one.

Do you actually need the sum of the products of the cost and quantity columns?

Patrick
0
 
LVL 92

Expert Comment

by:Patrick Matthews
ID: 39188738
Assuming my last sentence above is accurate...

Add a new column to your data, labeled "Amount", with formula:

=B2*D2

Copy down as needed.

Now, create a PivotTable, with Task as the row field, and (sum of) Amount as the data field.
0
 

Author Comment

by:Richard Korts
ID: 39188799
matthewspatrick

Yes, you are right, it is b2*d2 (per part).

I can;t understand how I do a pivot table. I tried, it makes no sense (does not give me row field / data field.

Can you explain?
0
 
LVL 92

Accepted Solution

by:
Patrick Matthews earned 500 total points
ID: 39188947
I just made a quick video of how to do this:

http://www.screencast.com/t/pGGfKnPhuP
0
Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

 

Author Closing Comment

by:Richard Korts
ID: 39191125
Thanks for the video; it still took some doing.

I had the Amount column one more column to the right; doesn't work
0
 
LVL 92

Expert Comment

by:Patrick Matthews
ID: 39192331
When you use a range as the source for the PivotTable, you need to make sure that that range does not have blank columns or rows :)
0
 

Author Comment

by:Richard Korts
ID: 39192455
OK, I didn't know that.

Just for your future reference, the video was great but the images were SO small, I had a hard time seeing the details. I zoomed 3 or 4 times.

Thanks!
0
 
LVL 92

Expert Comment

by:Patrick Matthews
ID: 39192659
Thanks for that feedback.  First time using Camtasia :)
0
 

Author Comment

by:Richard Korts
ID: 39192760
Regarding Camtasia; is it simple to record technical instructions like you did? I have that need a lot myself.

Thanks
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

INDEX and MATCH can be used to great effect to replace HLOOKUP and VLOOKUP as it does not have the limitation of needing the data to be sorted so that the reference value is in the first column or row. It also has the ability to perform a bi-directi…
How to quickly and accurately populate Word documents with Excel data, charts and images (including Automated Bookmark generation) David Miller (dlmille) Synopsis In this article you’ll learn how to use ExcelToWord! to copy data,charts, shapes …
The viewer will learn how to simulate a series of sales calls dependent on a single skill level and learn how to simulate a series of sales calls dependent on two skill levels. Simulating Independent Sales Calls: Enter .75 into cell C2 – “skill leve…
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.

863 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

20 Experts available now in Live!

Get 1:1 Help Now