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Hi Bit of a different question. We have had a EDMS for 3 years. No'one has come up with a plan on how to get staff to transfer files in to the new system. We still have terrabytes of files on our file server. Staff are continually finding reasons as to why they cant use the EDMS (objective) system. Of course it is easier to double click file - and open and close, while EDMS has extra steps etc. Also there has been no great decisions on folder structure inside the edms. <br />
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Now we have turned off write access to the file sever. Forced staff to have to use. We are still running into politics of why we have to do this. What Im after here is maybe some direction as to how to go about this. - I would have thought there is a staging process in the EDMS. What is the best way to tackle this - any ideas appreciated. No easy answer - So i guess im after someone who has experienced this problem. Thanks
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Hi Bit of a different question. We have had a EDMS for 3 years. No'one has come up with a plan on how to get staff to transfer files in to the new system. We still have terrabytes of files on our file server. Staff are continually finding reasons as to why they cant use the EDMS (objective) system. Of course it is easier to double click file - and open and close, while EDMS has extra steps etc. Also there has been no great decisions on folder structure inside the edms. 

Now we have turned off write access to the file sever. Forced staff to have to use. We are still running into politics of why we have to do this. What Im after here is maybe some direction as to how to go about this. - I would have thought there is a staging process in the EDMS. What is the best way to tackle this - any ideas appreciated. No easy answer - So i guess im after someone who has experienced this problem. Thanks

Moving from File Server to Document management System.

A Document Management System (DMS) is a system (both hardware and software) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

Document Management

Document imaging is an information technology category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including microfilm, on demand printers, facsimile machines, copiers, multifunction printers, document scanners, computer output microfilm (COM) and archive writers. Document imaging is a form of enterprise content management, built around the need to manage and secure the escalating volume of electronic documents (spreadsheets, word-processing documents, PDFs, e-mails) created in organizations.

Document Imaging

Microsoft Sharepoint is a software platform and family of software products used for collaboration and web publishing combined. These capabilities include developing web sites, portals, intranets, content management systems, search engines, wikis, blogs, and other tools for business intelligence and collaboration. SharePoint has a Microsoft Office-like interface, and it is closely integrated with the Office suite.