Solved

Excel to PDF and Outlook

Posted on 2013-05-24
4
295 Views
Last Modified: 2013-05-28
Not sure how to go about this.... I have code to print excel to pdf and email.  In order to test I had to hard code the filename when it looked for the file to attach how do I have it capture the filename that is created when it is saved?  Horrible with loops/if statements I need to email to different depending on the value in B4 if B4 = ABC joe.cool@somewhere.com and john.doe@somewhere.com, B4 = DEF jane.doe@somewhere.com

Sub PrintEmail2()
    Dim fname As String
     
     '
     'create filename from workbookname, sheetname and todays date
    fname = ActiveSheet.Range("b4").Value & "-" & ActiveSheet.Name & "-" & ActiveSheet.Range("b6").Value & Format(Date, " YYYY.MM.DD")
     
     'change path to suit yourself.. currently points to "c:\temp\"
    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
    "C:\users\jmac001\Desktop\" & fname, Quality:=xlQualityStandard, _
    IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:= _
    False
    
    Set Mail_object = CreateObject("Outlook.Application")
        With Mail_object.CreateItem(o)
        .Subject = "Forecast Updates"
        .To = ""
        .Body = ""
        .Attachments.Add "C:\users\jmac001\Desktop\TestFile 2013.05.24.pdf"
        .send
    
    End With

    
End Sub

Open in new window

0
Comment
Question by:jmac001
  • 2
  • 2
4 Comments
 
LVL 81

Expert Comment

by:byundt
ID: 39195647
Try it like this:
Sub PrintEmail2()
    Dim fname As String, Recipient As String
    Dim Mail_Object As Object, o As Object
     
     '
     'create filename from workbookname, sheetname and todays date
    fname = ActiveSheet.Range("b4").Value & "-" & ActiveSheet.Name & "-" & ActiveSheet.Range("b6").Value & Format(Date, " YYYY.MM.DD")
     
     'change path to suit yourself.. currently points to "c:\temp\"
    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
        "C:\users\jmac001\Desktop\" & fname, Quality:=xlQualityStandard, _
        IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
    Select Case UCase(ActiveSheet.Range("B4").Value)
    Case "ABC"
        Recipient = "joe.cool@somewhere.com"
    Case "DEF"
        Recipient = "jane.doe@somewhere.com"
    Case Else
    End Select
    Set Mail_Object = CreateObject("Outlook.Application")
        With Mail_Object.CreateItem(o)
        .Subject = "Forecast Updates"
        .To = Recipient
        .Body = ""
        .Attachments.Add "C:\users\jmac001\Desktop\" & fname & ".pdf"
        .Send
    
    End With
    
End Sub

Open in new window

0
 

Author Comment

by:jmac001
ID: 39201231
Recieve a Outlook message box: A program is trying to send an email message on your behalf..... and has Allow/Deny/Help buttons, can this be coded to allow the email to be sent and the user not have to click allow?
0
 
LVL 81

Accepted Solution

by:
byundt earned 500 total points
ID: 39201611
I didn't get that message, but I did encounter a run-time error pointing to the With Mail_Object statement. The fix was to change an "o" to a "0"
Sub PrintEmail2()
    Dim fname As String, Recipient As String
    Dim Mail_Object As Object
     
     '
     'create filename from workbookname, sheetname and todays date
    fname = ActiveSheet.Range("b4").Value & "-" & ActiveSheet.Name & "-" & ActiveSheet.Range("b6").Value & Format(Date, " YYYY.MM.DD")
     
     'change path to suit yourself.. currently points to "c:\temp\"
    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
        "C:\users\jmac001\Desktop\" & fname, Quality:=xlQualityStandard, _
        IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False
    Select Case UCase(ActiveSheet.Range("B4").Value)
    Case "ABC"
        Recipient = "joe.cool@somewhere.com"
    Case "DEF"
        Recipient = "jane.doe@somewhere.com"
    Case Else
        Recipient = "barbara.flowers@xyz.net"
    End Select
    Set Mail_Object = CreateObject("Outlook.Application")
    With Mail_Object.CreateItem(0)
        .Subject = "Forecast Updates"
        .To = Recipient
        .Body = ""
        .Attachments.Add "C:\users\jmac001\Desktop\" & fname & ".pdf"
        .Send
    
    End With
    
End Sub

Open in new window

0
 

Author Closing Comment

by:jmac001
ID: 39202351
I did find some info on the message box it is a security alert, for now not going to disable will have the user allow.  Thanks for all your help.
0

Featured Post

Free Tool: ZipGrep

ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

One of a set of tools we're offering as a way to say thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Are you unable to connect or configure Hotmail email account in Microsoft Outlook 2010, 2007? Or Outlook.com emails are not downloading to Outlook? Lets’ see the problem and resolve Outlook Connector error syncing folder hierarchy (0x8004102A).
This Micro Tutorial demonstrates how to create Excel charts: column, area, line, bar, and scatter charts. Formatting tips are provided as well.
CodeTwo Sync for iCloud (http://www.codetwo.com/sync-for-icloud?sts=6554) automatically synchronizes your Outlook 2016, 2013, 2010 or 2007 folders with iCloud folders available via iCloud Control Panel. This lets you automatically sync them with…

808 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question