Summing selections from a drop down list

Posted on 2013-05-25
Medium Priority
Last Modified: 2013-05-26
I have three cells. Each have the same drop down box (list). Each selection within that list is equal to a value (PN1 is 1, PN2 is 2, PN3 is 3..., PN8 is 8).

The fourth cell displays the summation of cells 1-3.

How would a macro be written to accomplish that?

Thanks in advance
Question by:dgd1212
LVL 14

Accepted Solution

Faustulus earned 2000 total points
ID: 39197140
Would something like this work for you?
Range("D4").Value =  WorksheetFunction.Sum(Range("A1:C1"))

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Here D4 is the fourth cell you mentioned. If the cells aren't joined you can enumerate the three cells to be summed. WorksheetFunction.Sum(Range("A1,B2,C3"))

If the job is to determine which selection has been made in each of the drop-downs you would need to tell a little more about the controls' nature. The easiest way would be to read the control's ListIndex property. This property returns 0 for the first choice, 1 for the second and so on. Therefore, the value you wish to assign is ListIndex + 1 and you can sum them up in a loop like,
For i = 1 to 3
    n = n + Control(i).Listindex + 1
Next i
The trouble is that not all drop-downs have the ListIndex property and, even if the property exists, different types of controls must be addressed using slightly (or grossly) different syntax. If you aren't sure of the type of your control I suggest you post your worksheet with the 3 drop-downs in it.
LVL 81

Expert Comment

ID: 39197948
You might use an array-entered formula for your sum instead of using a macro:

To array-enter a formula:
1. Paste the formula in the formula bar (or click in the formula bar)
2. Hold the Control and Shift keys down
3. Hit Enter, then release all three keys
Excel should respond by adding curly braces { } surrounding your formula. If not, repeat steps 1 to 3.

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