MS Access VBA to copy workshets in order

Posted on 2013-05-30
Last Modified: 2013-05-31
Hello Experts,

The below code copies specific worksheets into a Master spreadsheet but does not copy them in order.  It would be great to use the ID field and you can see at one time, I tried using the “SSTabOrder” field.  Is there a way to modify the below code as I tried using Before and After in the statement, “shtToCopy.Copy After:=wkbSource.Sheets(wkbSource.Sheets.Count)”?

ID      SSName      SSTab      SSTabOut      SSPDFOut      SSTabOrder
1      S:\2013 reports\cfi 0413.xlsm      Output 1      Output 1      CASCI      1cfi 0313.xlsm
2      S:\2013 reports\cfmi 0413.xlsm      Output 1      Output 1 (2)      NCIA      2cfmi 0313.xlsm
3      S:\CFMI Close\CFMI RiskNEW.xlsm      Output 1 (100.T05)      Output 1 (100.T05)      NCAS      3aCFMI RiskNEW8.xlsm
4      S:\CFMI Close\CFMI RiskNEW.xlsm      Output 1 (100.U65.050)      Output 1 (100.U65.050)      Willse      3bCFMI RiskNEW8.xlsm
5      S:\CFMI Close\CFMI RiskNEW.xlsm      Output 1 (100.O65.050)      Output 1 (100.O65.050)      Care      3cCFMI RiskNEW8.xlsm


Private Sub TestCopy_Click()
Dim xl As New Excel.Application
Dim wkbSource As Workbook
Dim wkbDest As Workbook
Dim shtToCopy As Excel.Worksheet
Dim rs As Recordset
Dim SSName As String
Dim SSTab As String
Dim shtName As String
Set xl = CreateObject("Excel.Application")
xl.Visible = True
Set rs = CurrentDb.OpenRecordset("TblReports")
Set wkbDest = xl.Workbooks.Open("H:\PDF\MasterReport.xlsx")
Do While Not (rs.EOF)
    shtName = rs!SSTab
    Set wkbSource = xl.Workbooks.Open(rs("SSName"))
    Set shtToCopy = wkbSource.Sheets(shtName)
    shtToCopy.Copy After:=wkbSource.Sheets(wkbSource.Sheets.Count)
        Set shtToCopy = wkbSource.Sheets(shtName)           'Makes a copy of "Sheet1"
    shtToCopy.Copy wkbDest.Sheets(1)
    Set shtToCopy = wkbSource.Sheets(shtName)
    wkbSource.Close False
wkbDest.Close SaveChanges:=True
Set wkbSource = Nothing
Set wkbDest = Nothing
    MsgBox "Worksheet was copied"

End Sub
Question by:CFMI
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LVL 17

Expert Comment

ID: 39208810
I don't quite understand the SSTabOrder column - it does not appear to contain a number.  If it did you could use it to insert the sheets correctly, but it would help to use a sql query to return the records in ssTabOrder sequence.  Can you clarify, please?

Author Comment

ID: 39208848

I am under the impression that the code opens, "TblReports" (an Access Table with the Workbooks and worksheets in oder, via ID) and the statement:
 "shtToCopy.Copy After:=wkbSource.Sheets(wkbSource.Sheets.Count)"
puts the worksheets next to the previous worksheet but for some reason the worksheets are out of order.
LVL 17

Expert Comment

ID: 39209256
I think there' some confusion in your code. I can't test it properly without setting up a lot of stuff, but try this:
Do While Not (rs.EOF)
    shtName = rs!SSTab
    Set wkbSource = xl.Workbooks.Open(rs("SSName"))
        Set shtToCopy = wkbSource.Sheets(shtName)         
    shtToCopy.Copy After:=wkbDest.Sheets(wbkDest.Sheets.Count)
    wkbSource.Close xlDoNotSaveChanges

Open in new window

The original code made a copy of the source sheet after the last sheet in the source workbook, then copied the source sheet as the first sheet in destination.  Were the sheets in reverse order?  I have removed the redundant code and changed it so the new sheet is always the last in the new workbook.   This does not use any information from the table to order the sheets, except the order they arrive in.
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Author Comment

ID: 39210365
Good Morning,

Using the above code produces an error message, "Objest Required" and debugging points to "shtToCopy.Copy After:=wkbDest.Sheets(wbkDest.Sheets.Count)".

LVL 17

Accepted Solution

andrewssd3 earned 500 total points
ID: 39210534
Sorry - silly typo - should be wkbDest, not wbkDest.  I always use 'wbk' as the prefix for Excel workbooks and I misread your code as that.

Author Closing Comment

ID: 39211344
Excellent, your provided code worked well - Thank you!

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