How to take a Tiff and convert using OCR to make it searchable automatically??
Posted on 2013-05-30
I have a client that has a very specific request and I am not finding anything online. Maybe someone else has dealt with this and can help me find a solution.
Very high traffic medical office with a fax server. This server accepts all faxes for 7 locations using 7 different modems and phone lines. The fax server accepts the faxes and stores the images in a FaxIn network shared folder as Tiff files. The fax server names the files very generically based on date and time received.
This office has a RIS/EMR system. To import these images into the RIS system, they HAVE TO BE TIFF!
Now, here is the delimma....... When a patient calls in and has questions about whatever might have been faxed, if it hasn't been imported into the RIS system yet, the employee has to look in the FaxIn folder to find the fax in question. There are between 50-100 faxes at any given time maybe more and they are all named the same + a number. So the employee literally has to start opening every fax until the one they are looking for has been found.....NITEMARE!!!
Here is what I would like to do.....Create a new shared folder called......PendingImports (or something like that) that holds PDF files with OCR so a person can open the folder and F2 (search) for a person's name that might be shown on a document in that folder.
That folder would be populated with files that are automatically brought in from the FaxIn folder when a new tiff file is received via fax. I need a solution to convert the files automatically from tiff to pdf with ocr. I guess it could be Word, Doc, txt, anything searchable.
File names will not matter since the content IN the file is readable.
Does anyone have a solution?? I do have a budget for this so a paid software is a solution.