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outlook sharing address book

Posted on 2013-06-02
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Last Modified: 2013-06-10
dear gurus

we are using ms outlook 2010 all accounts using local smtp and pop3 server. the problem is we dont use ms exchange style, means user maintain his own pst

the problem we want to maintain address book centerialise way, say we shared or published 1 end and it is available to all outlook users. any shareware or freeware available to test this particular task

kind regards
tmsa
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Question by:tmsa12
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Expert Comment

by:John Hurst
ID: 39214302
There is no address book in Outlook 2010. Email addresses are part of Contacts, which is in turn, embedded in the local PST file. There is no way to share a portion of the PST file.

Also, PST files should never be kept on a server or other remote machine. PST files must always be local to the machine running Outlook.

So natively in Outlook you cannot do this. In terms of third party tools, try something like syncpst.

http://www.synchpst.com/?ad=adwords&campaign=synchpst-search&adgroup=outlook-share&adversion=005&gclid=CMWZs_S7xbcCFSJlMgodol8ADQ

... Thinkpads_User
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Author Comment

by:tmsa12
ID: 39214305
sir i may be not explain well u r right

basicaly the question is how to share the contact with all ms outlook users

say i hve contact on my pc and i want let other use. these contact are placed or used another pst we called taht address.pst, where user has his own pst called user.pst

both kept locally

but due to frequency of adding and removing users mailbox groups we cant manage it there are aprox 100 users

hope you got clarify my point
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John Hurst earned 500 total points
ID: 39214316
As I noted above, this cannot be done with Outlook natively. It is just not possible. Even if you export your contacts to a separate PST, (a) the separate PST must be local, not on a remote or server machine and (b) Contacts are still part of your main PST file and must exported frequently.

The third party tool I linked you to looks like it is for small number of users.

Also look at the ideas in this link below:

http://www.slipstick.com/outlook/sharing/sharing-outlook-calendar-and-contacts/

100 users is a lot of users and you should be considering Exchange or hosted Exchange (purchased service). Exchange allows Global Contacts and will do what you want.

Another possibility is to use Outlook 365 and Microsoft's cloud service. This is an alternative to hosted Exchange.

.... Thinkpads_User
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Expert Comment

by:John Hurst
ID: 39234261
@tmsa12 - Thank you and I was happy to help you.

... Thinkpads_User
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