Solved

Need help creating a workflow that sends an email to a SharePoint 2010 list summary tasks with 'inactive' status (Open)

Posted on 2013-06-05
4
466 Views
Last Modified: 2013-06-05
I have this list where one of the departments tracks there projects. Any given time, there will be 50-60 open projects. I am asked to send an email (once a week) that will show links to all open summary tasks (projects, in our terms).
Since SharePoint alerts are only triggered by item creation or change, Alerts are out of the question. Is it possible to do it in SharePoint Designer?
The version of SharePoint is Enterprise.
Thanks in advance for any advice and references to the places that document similar situation!
0
Comment
Question by:IT-NYC
  • 2
  • 2
4 Comments
 
LVL 44

Expert Comment

by:Rainer Jeschor
ID: 39223620
Hi,
I would not go the route with a Workflow but instead use a Windows Scheduled task which executes a Powershell script, which is querying the list and sending the email.
If this could be a good alternative for you, please add this info to your question and I will try to PoC or find some links.

HTH
Rainer
0
 

Author Comment

by:IT-NYC
ID: 39223647
Do you believe it is impossible in SharePoint Designer?
If Powershell can do the job, I am for it!  
(Seemed like a simple task when it was asked...)
0
 
LVL 44

Accepted Solution

by:
Rainer Jeschor earned 500 total points
ID: 39223701
Not impossible, but hard work. And especially when it comes to have a proper SDLC like Dev, Test, Production.
The script could look similar to this:
http://get-spscripts.com/2012/03/sending-sharepoint-system-notification.html
Just another kind of list but the procedure would be the same.
HTH
Rainer
0
 

Author Closing Comment

by:IT-NYC
ID: 39224084
Thanks, that is a great advice! I will try to follow it. And, thanks about reminding about SDLC.
0

Featured Post

Backup Your Microsoft Windows Server®

Backup all your Microsoft Windows Server – on-premises, in remote locations, in private and hybrid clouds. Your entire Windows Server will be backed up in one easy step with patented, block-level disk imaging. We achieve RTOs (recovery time objectives) as low as 15 seconds.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Summary In SharePoint 2010 it is easy to create custom color themes to jazz up a site. Theme colors can also be created in PowerPoint 2010 with a few clicks. But how do the chosen colors actually look in the SharePoint site? The attached PowerPoint…
The vision: A MegaMenu for a SharePoint portal home page The mission: Make it easy to maintain. Allow rich content and sub headers as well as standard links. Factor in frequent changes without involving developers or a lengthy Dev/Test/Prod rel…
This Micro Tutorial will give you a basic overview how to record your screen with Microsoft Expression Encoder. This program is still free and open for the public to download. This will be demonstrated using Microsoft Expression Encoder 4.
Hi friends,  in this video  I'll show you how new windows 10 user can learn the using of windows 10. Thank you.

920 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

15 Experts available now in Live!

Get 1:1 Help Now