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Need help creating a workflow that sends an email to a SharePoint 2010 list summary tasks with 'inactive' status (Open)

Posted on 2013-06-05
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Last Modified: 2013-06-05
I have this list where one of the departments tracks there projects. Any given time, there will be 50-60 open projects. I am asked to send an email (once a week) that will show links to all open summary tasks (projects, in our terms).
Since SharePoint alerts are only triggered by item creation or change, Alerts are out of the question. Is it possible to do it in SharePoint Designer?
The version of SharePoint is Enterprise.
Thanks in advance for any advice and references to the places that document similar situation!
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Question by:IT-NYC
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4 Comments
 
LVL 44

Expert Comment

by:Rainer Jeschor
ID: 39223620
Hi,
I would not go the route with a Workflow but instead use a Windows Scheduled task which executes a Powershell script, which is querying the list and sending the email.
If this could be a good alternative for you, please add this info to your question and I will try to PoC or find some links.

HTH
Rainer
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Author Comment

by:IT-NYC
ID: 39223647
Do you believe it is impossible in SharePoint Designer?
If Powershell can do the job, I am for it!  
(Seemed like a simple task when it was asked...)
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LVL 44

Accepted Solution

by:
Rainer Jeschor earned 500 total points
ID: 39223701
Not impossible, but hard work. And especially when it comes to have a proper SDLC like Dev, Test, Production.
The script could look similar to this:
http://get-spscripts.com/2012/03/sending-sharepoint-system-notification.html
Just another kind of list but the procedure would be the same.
HTH
Rainer
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Author Closing Comment

by:IT-NYC
ID: 39224084
Thanks, that is a great advice! I will try to follow it. And, thanks about reminding about SDLC.
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