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How can I print just the form fields AND stamps in Acrobat XI?

Posted on 2013-06-10
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Last Modified: 2013-06-18
I scanned in a form and then typed in text using the "Add Text Comment" tool. I also needed to use the "check" rubber stamp to indicate some choices on the form. When I go to print on the form itself and select "Form Fields Only", Acrobat does just that but does not print the check marks I rubber stamped on the page. Is there any way to get Acrobat to print both the text I typed and the check marks but not the rest of the page?
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Question by:BobArnett
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by:Karl Heinz Kremer
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There is nothing in Acrobat that would allow you to do this with one click, so you have to do a little work to get to this point. If you have Acrobat Pro, you can use the preflight tools to convert your "normal"
PDF content (that is your scanned image) into a layer. You would then go into the layer pane on the left, select that layer and bring up the layer properties. Here you can select to display this layer in the viewer, and to set it to 'do not print'. When you now print, only the fields and annotations will print.
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Author Comment

by:BobArnett
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Yes, I do have the Pro version of XI. Although this seems to be going in the right direction, I tried some of the different Preflight layer creation procedures but everything I tried included the custom stamp on the image layer along with the scanned image. Maybe I don't understand the terminology but how do I get the stamps to be included in the "text" layer or even on their own layer?
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Expert Comment

by:Karl Heinz Kremer
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Let's take a step back: How are you adding the stamp. Is it a stamp that you added using the Acrobat stamp tool, or did you add it in a different way? WOuld you be able to share a sample document here that has some scanned background and your stamp?
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by:BobArnett
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I didn't see this before but I am using two different stamps on this document. One is just a check mark that is used several times and the other is an image of my initials. The check mark stamp is put on the text layer and the initial stamp is put on the image layer.
I've attached a pre-layered version and another after I ran the Preflight.
Acrobat-Print-Layers-1.pdf
Acrobat-Print-Layers-2.pdf
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Author Comment

by:BobArnett
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Clarification: When I said the two stamps are "put" on the two layers, I meant that Preflight puts them there, not that I stamp them there.
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Author Comment

by:BobArnett
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Another comment: With the "Text" layer selected, I tried stamping the initials but it continued to be part of the "Image" layer. I guess there's no way to add to a specific layer?
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by:BobArnett
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I found this work-around. As long as I don't save the pdf, if I select Edit Text & Objects, then select the original scanned image and delete it, everything else is left behind and I can print just that. I would like it better if I can get the Preflight (or manually?) to put all the stamps on one layer.
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Expert Comment

by:Karl Heinz Kremer
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Can  you please explain, how you are putting these "stamps" on the document. Thanks.
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by:BobArnett
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The stamps are created by selecting the menu item Custom Stamps\Create Custom Stamps.
The stamp is then placed by using clicking on the Add Stamp icon on the toolbar and selecting the custom stamp then clicking where I want it on the document.
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Karl Heinz Kremer earned 500 total points
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Bob,

sorry for the delay, but I do this in my spare time, and paying customers always come first. When you create the layers before you add the stamps, the contents of the stamp (text, images and vector objects) will not be added to the layers, so you can then mark the different layers that were generated to not print, and you will only get your stamps on the printouts.

An Acrobat plug-in could do this dynamically: It could move all content with the exception of content that belongs to a stamp to just one layer, and mark that layer to not print. This would however be a custom development, and you would very likely need to hire somebody to do that for you (unless you have experience in Acrobat plug-in programming). There are a number of companies that can do that for you (I would be one of them).

Hope this helps.
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Author Closing Comment

by:BobArnett
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Creating layers before I apply stamps will work perfectly. I will, however, keep you in mind for future needs. Thanks for your help.
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