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Is there a way to use an option group on a form to open a report with the data in either ascending or descending order?

Posted on 2013-06-10
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Last Modified: 2013-06-11
Is there a way to use an option group on a form to open a report with the data in either ascending or descending order in the detail section of the report?
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Question by:SteveL13
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4 Comments
 
LVL 84

Accepted Solution

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Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 500 total points
ID: 39236465
Yes, but we'd need to know more about the report.

Is it grouped? If so, then grouping always takes precedence over datasource filtering, or the Filter argument of the Report. You can change the Field your Group is based on through code, however, but that often makes the report oddly formatted.

If it's not grouped, then you can set the Orderby argument in the Open even of the report. You have to do a little magic to do this, but it's not too difficult:

In the Open event of the form, use code like this:

If Forms("FormWithYourOptionGroup").YourOptionGroup = 1 Then
  Me.OrderBy = "SomeField DESC"
Else
  Me.OrderBy = "SomeField"
End If

Me.OrderByOn = True

As stated, however, if your report is grouped this won't have any effect.

And obviously you'd have to change that code to reflect the values in the OptionGroup. If you've given the Option of "Descending" a value of 2, for example, you'd have to change the code to look for that.
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Author Comment

by:SteveL13
ID: 39237646
There is no grouping on the report.  I'll try this.  

You wrote, "In the Open event of the form, use code like this:" but I assume you meant open event of the report, correct?
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LVL 84
ID: 39238649
Yes - in the Open event of the REPORT. Sorry about that.
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Author Comment

by:SteveL13
ID: 39238657
No problem.. I understood and accepted your solution.  Thanks much!
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