?
Solved

Please help with this form!

Posted on 2013-06-13
2
Medium Priority
?
230 Views
Last Modified: 2013-06-14
Hello everyone,

I'm really struggling with a form in a registration database I'm making for an event next week. I've tried a couple of other forums but to no avail - hopefully this site will prove to be the one that helps!!

I have one table, called details, which has the follow fields: ID, ChildName, Age, ParentPhone, Saturday, Sunday, Monday, Tuesday, Wednesday, Thursday (those last few fields are to record daily attendance).

So, all the first fields are filled in before the event starts… on a daily basis, all that needs filled out is the check box for the relevant day (saturday, sunday etc).

I've made a simple form for each day. It has three of the fields on it - 'ID' , 'ChildName' and 'Saturday' (or whatever the day is). The 'ID' field is a combo box - entering the child ID (which is done using a usb barcode scanner - simply enters a number) 'opens' the relevant record.

Here's what I want to happen - I want the registrar at reception to simply have to:

1. Scan the ID barcode
2. Once the record is opened it then...
3. .. ticks the 'saturday' box (labelled 'present') for that day
4. saves the record
5. returns the cursor to the ID box (labelled Search) ready for the next child..

I trust this makes sense. I've been really struggling to do this - I'd really love someone to be able to help. I can provide Skype details if a vocal explanation would be more understandable!

Thanks,

Andrew
0
Comment
Question by:Armacn
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
2 Comments
 
LVL 58

Accepted Solution

by:
Jim Dettman (Microsoft MVP/ EE MVE) earned 2000 total points
ID: 39244544
Andrew,

 Your struggling a bit because the table design is incorrect.

 You should have one table for the children with ID, ChildName, Age, ParentPhone, etc.   and one table for the attendance

tblAttendance - One record per child per date:
ChildID - Foreign key to tblChildren
Attended - Date/time

The two fields combined make up the primary key.

 Your form then would be a main/subform combination.

 The main form would be bound to the child table.   You'd have a combo box control to do the lookup and it would be bound to their ID.

  You could then scan or type in the ID.

  When that happens, the parent / child names would fill in and all the other detail.

  The subform would show the attendance records.

  A second form could be used for check-in.

  Have the current date, a combo again for lookup on the child ID, and a OK button.  Clicking OK would add a new record (insert) a record into the attendance table (you can do this with an append query).

Jim.
0
 

Author Comment

by:Armacn
ID: 39247904
Brilliant Jim, thank you very much!
0

Featured Post

Independent Software Vendors: We Want Your Opinion

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Access custom database properties are useful for storing miscellaneous bits of information in a format that persists through database closing and reopening.  This article shows how to create and use them.
This article shows how to get a list of available printers for display in a drop-down list, and then to use the selected printer to print an Access report or a Word document filled with Access data, using different syntax as needed for working with …
What’s inside an Access Desktop Database. Will look at the basic interface, Navigation Pane (Database Container), Tables, Queries, Forms, Report, Macro’s, and VBA code.
Have you created a query with information for a calendar? ... and then, abra-cadabra, the calendar is done?! I am going to show you how to make that happen. Visualize your data!  ... really see it To use the code to create a calendar from a q…

719 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question