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Word 2007 - mail merge

Posted on 2013-06-13
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Last Modified: 2013-06-20
My OS is win 7 prof 64 bit and I use office 2007.
i use Word's mail merge feature to email thru Outlook announcements and since it is a small amount of about 150 emails, thus my decision not to use vendors like iContacts, etc.
My first attempt hit a relay problem when the emails were sitting in my Outlook's Outbox not being sent even after 1 day.
To merge the email data, i run a simple query to extract the email field from the Access database.
To overcome this relay problem I am thinking of putting a sleep command, so that after sending each email, there will be a pause of say like 30 seconds before sending out the next email.  
If this can be done, can the Experts please advise, where and how should I insert the code.  Should i put it in the Word's merge document, or in the query in Access  or in Outlook.  
The code that I have which I am not sure whether will work or not is as follows :
Option Compare Database
Option Explicit
Private Declare Sub APISleep Lib "kernel32" Alias "Sleep" (ByVal lngMilliseconds As Long)

Public Function Sleep(lngSeconds As Long) As Boolean
  If lngSeconds > 0 Then
    Call APISleep(lngSeconds * 1000)

    Sleep = True
  End If

End Function

I will then call it with the syntax Sleep 20
Hope the experts can please  suggest a solution. Thank u.
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Question by:jegajothy
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8 Comments
 
LVL 77

Expert Comment

by:peter57r
ID: 39247038
If you are using the built-in mail-merge then I don't see how it is possible to do what you ask.  The process is invisible. There is nowhere to add your own code.
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Author Comment

by:jegajothy
ID: 39247916
in response to peter57r, is it possible to put at the query level at Access 2007/
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LVL 77

Expert Comment

by:peter57r
ID: 39248001
If the query calls a function which includes a sleep process then you would get a delayed result, but I would expect the query result to be delayed totally and so nothing released to the mailmerge until the query was complete..  I can't be sure of this, so it might be worth a try.

If you build the sleep function into a standard module and ask for a parameter - which does not have to be used in the function- then you could call the function in the query using something like...
mywait:mysleepfunction(recordID)

you must use a field from the current record as a parameter otherwise Access will not call the function for each record, but just once before any records are processed.
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Author Comment

by:jegajothy
ID: 39248217
in response to peter57r, i have the following function in my module in Access,
Option Explicit
Private Declare Sub APISleep Lib "kernel32" Alias "Sleep" (ByVal lngMilliseconds As Long)

Public Function Sleep(lngSeconds As Long) As Boolean
  If lngSeconds > 0 Then
    Call APISleep(lngSeconds * 1000)

    Sleep = True
  End If

End Function

What is the syntax to use to pass my database field, named ; Email
so that it will sleep for 20 seconds after processing each record.

My SQl statement for my query is ;
SELECT [Email] & " " & ";" AS E
FROM [Seniors Club]
WHERE ((([Email] & " " & ";") Is Not Null));

thank u.
0
 
LVL 77

Accepted Solution

by:
peter57r earned 2000 total points
ID: 39248391
Your code does not satisfy the rules I set out in my reply.
The function is not referring to anything in the current record, so it will not be processed for each record.  Access will see that it is not dependent on anything and just run the function once at the beginning of the query.

You need to add a parameter...
Public Function Sleep(lngSeconds As Long, dummy as variant) As Boolean
  If lngSeconds > 0 Then
    Call APISleep(lngSeconds * 1000)

    Sleep = True
  End If

End Function

Then you call it in your query...

SELECT [Email] & " " & ";" AS E, sleep(5,Email) as mydummy
FROM [Seniors Club]
WHERE ((([Email] & " " & ";") Is Not Null));


As I have said , I don't know if this will help at all.  I don't know why a valid mailmerge would have the problem you have described.
0
 

Author Comment

by:jegajothy
ID: 39251825
In response to peterS7r, i went to an existing  module and placed your function there, and then in the SQl of the query the syntax u gave.
but when i ran it I got the error undefined sleep function in expression.
Hope u do not mind giving me the steps where to stick this function.
I hit Create, then on Module, and i selected module1, and placed the code there and saved it and then went to the query and inserted the SQL statement.
Looks like I am doing something wrong as it does not seem to see the function.
0
 

Author Comment

by:jegajothy
ID: 39251859
In my above response, my apologies, I made a type in the word "Sleep' that is why i got that error.
But after correcting it, the error is now :
Wrong number of arguments used with function in query expression 'sleep(5,Email)'

and this is the SQl statement that I used :

SELECT [Email] & " " & ";" AS E, sleep(5,[Email]) AS mydummy
FROM [Seniors Club]
WHERE ((([Email] & " " & ";") Is Not Null));

Hope some sharp eyed Guru can spot the boo boo that i had made.
Thank u.
0
 

Author Closing Comment

by:jegajothy
ID: 39264695
thank u
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