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Cascading Combo Box in ACCESS

Posted on 2013-06-14
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Last Modified: 2013-06-24
I have a list of names (consists of Last Name and First name fields) in my table and like to create cascading combo boxes :
When I select the last name in the last_name combo box and tab over to next combo box, I want the first names in alphabetical order that has the same last name.

Last Name    First Name
----------------    ------------------
Brown          Bobbie
Brown          Jim
Jackson         Adam
Jackson         Bobby
Jackson         Issac
Jackson         Jack
Jackson         Toni
Johnson        Sam
Johnson        Lonnie
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Question by:sglee
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4 Comments
 
LVL 58

Accepted Solution

by:
Jim Dettman (Microsoft MVP/ EE MVE) earned 1060 total points
ID: 39248917
Simple enough.

Base the 2nd combo's rowsource on a query.  In that query, create a column for LastName and under that, put a criteria check of:

=Forms![<yourformname>]![<yourlastnamecontrolNam>]

replace everything in the < > (and including them) with the name of your form and control.

Now in the 1st combo's AfterUpdate event, do:

  Me.<my2ndCombo'sControlName>.Requery

 This will force combo 2 to execute the rowsource query, which will then filter based on the 1st combo's value.

Jim.
0
 

Author Comment

by:sglee
ID: 39248948
Could you post actual screenshots of the queries and control properties?
0
 
LVL 58
ID: 39251261
Just give it a shot.  It's not all that hard.   Should take you no more then ten minutes at most (I'm assuming you already have the rowsource queries setup for the combo's, but even if not, it's still not all that hard).

 If you really get stuck, I can whip something up.

Jim.
0
 

Author Comment

by:sglee
ID: 39273530
That works! Thank you.
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