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referenced field does not show on ms/word 2013  automatic bibliography

Posted on 2013-06-16
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I am writing an essay for which I need to use a relatively significant array of references and generated a bibliography using the Harvard Anglia.

The sources are to varied type, including Books, book sections, articles, etc. and I need to add some comments regarding the actual document, on the final outputted bibliography.

So I am using style "Harvard" and manage sources filling up almost all fields, namely the comments field, pages, etc.

However, most of the fields (and in this case, the "Comments" field do no show on the generated bibliography and I can't find a place in the bibliography menus to set a field as a show or no show. There are only a few presents and nothing more.

How can I include the Comments or, better, design a new preset that shows all fields that I want there?

Thanks
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Question by:João serras-pereira
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by:Ken Butters
Ken Butters earned 2000 total points
ID: 39253346
Bibliography styles contain very rigid rules around which fields are displayed and which are not displayed for a given citation.

For example, the Harvard Style does not call for the comment field to be used, so even though you create a Source/Citation and fill in the comment section for that source, you will not see the comment show up if you choose "Harvard Style".

If you choose "GB7714" style for example, you will see the comment field show up in your citation.

Here is a link that discusses how to create a custom Bibliography style:
http://msdn.microsoft.com/en-us/library/office/jj851016.aspx

NOTE: in order to create a custom Bibliography style, it requires familiarity with XML and XSL style sheets.
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Author Comment

by:João serras-pereira
ID: 39255351
Ok... I just wanted to add the comments to the standard Harvard Anglia style. I reckon that this means that I should create a new style based on Harvard Anglia and edit it to include the comments field. I am not familiar with XML/XSL. can you please point me to any resources for that?

BTW I checked the GB7714 and it really looks similar to the Harvard, with the exception of the sort order that looks clearer. I reckon that there are no other substantial changes. Can you point me to a reference about style differences, so I may try to convince my teachers?
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LVL 19

Accepted Solution

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Ken Butters earned 2000 total points
ID: 39256382
here is a site that displays when to use some of the common styles. There are some tabs at the top of this page that might interest you as well.

http://subjectguides.library.american.edu/content.php?pid=81965&sid=990852

However if your instructors asked you to use the Harvard style... that style does not use a comment field, and if you tried to add a comment to it, it would technically be incorrect.

If you absolutely must add some extra text to the bibliography, you could always manually edit the bibliography after doing the insert of the auto generated stuff.

Keep in mind that the purpose of a citation is to give a very structured and very specific way to identify your source.  Adding a comment does not lend itself to a highly structured citation very well... so I'd stay away from that if possible.
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Author Closing Comment

by:João serras-pereira
ID: 39256578
Thanks a LOT! the links are extremely useful!
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