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Top 10 items sold

Posted on 2013-06-17
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I'm trying to create a list of the top 10 items with this largest sales $$$ in my file. I know a pivot table would be the best approach but I don't want to utilize that for this file. I have a worksheet called "Database" where all my detail is stored. I'm using this formula to find the list but I also need to add a variable to it and only find the top 10 where column D = the value in cell A1. So when I need it to only look at the rows that the value in column D is the same in cell Al. So I need to modify this formula to account for this variable. Any ideas?

Column B = Item
Column I = Total Sales $$$

INDEX(B:B,MATCH(LARGE(I:I,ROW()-2),I:I,0))

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Question by:Lawrence Salvucci
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by:NBVC
ID: 39253109
Perhaps?

=INDEX(B:B,MATCH(1,INDEX((I:I=LARGE(I:I,ROW()-2))*(D:D=A1),0),0))

but you may find it more efficient not to use whole column references, and instead limit the column sizes (e.g. B$1:B$1000).... as this is really an array formula.
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by:Lawrence Salvucci
ID: 39253140
That works but how do I get it to find all the top 10 items and not just the top item?
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Expert Comment

by:NBVC
ID: 39253190
Maybe something like:

=INDEX($B$1:$B$10,MATCH(1,INDEX(($I$1:$I$10=LARGE($I$1:$I$10,ROWS($A$1:$A1)))*($D$1:$D$10=$A$1),0),0))

copied down.

adjust ranges to suit.

If still not right, please post sample workbook....
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Author Comment

by:Lawrence Salvucci
ID: 39253211
Ok let me try this new formula first. What is ROWS($A$1:$A1) represent? I didn't have that column in my original formula. Just not sure which column to use for that to try your new formula
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Expert Comment

by:NBVC
ID: 39253246
It's used as an incrementer for the k value in the LARGE() function.

e.g.  ROWS($A$1:$A1) is equal to 1 (so Largest)
 as you copy down, ROWS($A$1:$A2) is equal to 2 (so 2nd largest), etc...
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by:Lawrence Salvucci
ID: 39253438
Ok I've attached a sample worksheet for you. I changed the columns around a bit so I could just create this sample file without all the other stuff that's in the file. But as you can see columns A, B, & C is where the data is. The match for column B is in cell G2. And then I need to list the top 10 items and sales $$$ in columns K & L.
Sample-File.xls
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NBVC earned 2000 total points
ID: 39253530
Ok,

Try, in L2:

=LARGE((INDEX(($B$14:$B$182=$G$2)*($C$14:$C$182),0)),ROWS($L$2:$L2))

copied down

Then in K2:

=INDEX($A$14:$A$182,MATCH(1,INDEX(($B$14:$B$182=$G$2)*($C$14:$C$182=L2),0),0))

copied down.
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Author Closing Comment

by:Lawrence Salvucci
ID: 39253569
Works like a charm! Thank you for all your help! I greatly appreciate it!
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