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Can I Sync ALL of OFFICE 365 across ALL my DEVICES in REAL TIME?

Posted on 2013-06-18
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Last Modified: 2013-11-18
I want ALL Office 365 components.....

......(Outlook/Email/Calendar/Contacts;  Word/Excel, Powerpoint, Access, etc/Documents)......

to Sync across 3 desktops/1 ultrabook/1 Android phone......

......so my data is AVAILABLE and EDITABLE on each device, and automatically updates the other 4 when I make changes to 1.

(i.e., I add an appointment to my calendar, on my desktop, and it updates same on my Android and my laptop.)

Is this possible?  If so, why isn’t it working now?   And HOW?
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Question by:Jeffereener
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by:David Johnson, CD, MVP
David Johnson, CD, MVP earned 500 total points
ID: 39258090
Save to skydrive and it is available everywhere.
Email - disable caching in outlook.
Android/Ipad are the sticky points as they are not 100% compatible nor do they want to be as they think their solution is superior.
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Author Comment

by:Jeffereener
ID: 39259432
Guess my question is, save WHAT to skydrive?  My calendar?  My contacts?  My inbox?  How do I have those on skydrive so they show up on each device?  

Ok, let's start w/fact I'm not so smart, and need precise direction, LOL.  Does this mean I'd need to put my entire .pst file into my skydrive folder?  I think it's over 7GB, not sure that will work or not, but is that what is required?  Let's start there, see where it takes us......

I'll worry about the Android later, but getting my two primary devices -- laptop and desktop -- speaking the same language is job #1.  Can work on others later.

Disabling caching in Outlook is something I've never done.  Please explain why and how, if possible.  Thanks!
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David Johnson, CD, MVP earned 500 total points
ID: 39261077
With outlook you will not have a personal.pst file instead you get an ost file and are using exchange access vs pop/imap using outlook,  other machines will use imap.  The information is stored on the exchange server. Your calendar is also saved onto the exchange server. The only major difference between cached exchange and non cached is that any changes will be instantaneously synced to the other device (if connected to the network)

Documents/Powerpoints, etc that you want shared among your devices save to or sync to skydrive.
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Author Comment

by:Jeffereener
ID: 39261106
Thanks ve3ofa, but remember, I'm dumb, so please be patient with me.

You're saying Office 365 is an ost file now?  I know I used to have a .pst file with Outlook.  I'm guessing that now it's an ost file because  of the new Office 365 platform?  

I'm not familiar w/Exchange access, except to think that usually means a company network.  Thing is, my Office 365 and Outlook email, etc., are all on my home-based network.  I don't think I have an exchange server.....do I???

So....I want cached exchange, then?

Sorry, I think I'm just beginning to grasp the complexity of the issue, but still not the "why's" or more precise "how."
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by:David Johnson, CD, MVP
David Johnson, CD, MVP earned 500 total points
ID: 39261425
I may have confused the office 365 application suite (AKA Microsoft Office 2013) with the Office 365 Internet Suite i.e. Blame Microsoft on re-using the same name for two different products.

If you are referring to Microsoft Office 2013 then instead of using pop3/smtp if you configure both as using IMAP then you can have a sync between different devices, otherwise the first machine that gets the mail gets everything. For calendar you will have to setup an internet calendar to allow syncing between the two. Put the items you want to share between your devices in the internet (shared) calendar and the private stuff in the local calendar.
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Assisted Solution

by:Jeffereener
Jeffereener earned 0 total points
ID: 39261522
Let's see if I'm understanding this, then.  First, Microsoft continues to live by the edict of making life as confusing as possible.  Second, it is Microsoft Office 365 Home Premium, so Microsoft Office 2013, I guess?  

Thirdly, if I configure both computers, desktop and laptop, using IMAP, then they can each sync with each other automatically?  Just email, or will it sync my contacts and tasks, also?

I presume I can set up the internet calendar via Outlook on my desktop, right?  I seem to remember doing that once a while ago.  Okay, I think I can work with that.  Good thinking, ve3ofa!

I should be able to figure out how to do the internet calendar thing, but, um, any tips on setting up my email on IMAP?  Am I going to bugger up my history of email or anything changing it like that?  Any repercussions I should be aware of?  Any links that might assist me, or should I just check with my ISP?

Sorry for all the questions.  I hope I don't sound too stupid.  With my computer savvy, that's always a concern for me around here.
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LVL 78

Assisted Solution

by:David Johnson, CD, MVP
David Johnson, CD, MVP earned 500 total points
ID: 39261541
check with your isp and see if they offer IMAP. Most do these days with the proliferation of tablets and smart phones. You can copy over the machine that is setup for pop/smtp to the other machine and then in control panel / mail / data files you can add it to the other machine.. Once you enable imap on both then they will be in sync. the older emails will be in the pop outlook.pst. I'm not so sure about contacts though unless you can upload your contacts to the isp. Outlook rules will not sync with the various outlook imap accounts though.

Yes the same name for two products is a real pain to keep things straight.
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Assisted Solution

by:Jeffereener
Jeffereener earned 0 total points
ID: 39261749
Re: Calendar aspect, looking for clarification, we may be on same track, different trains of thought.

I'm thinking of "publishing" the calendar online, from my Outlook on my desktop, and syncing that to an online calendar (publish to WebDAV server?), which I would send/sync to my laptop?........but I think you're saying to put it on the internet to begin with, and then sync it to both.  Please confirm.

I'll check w/my ISP about IMAP.  And, your last post has me asking multiple questions again, but I'll go thru those in a follow-up post of my own, should be along shortly.
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LVL 78

Assisted Solution

by:David Johnson, CD, MVP
David Johnson, CD, MVP earned 500 total points
ID: 39261809
Actually Microsoft has the internet calendar service available for all Office Users with a Windows Live/outlook.com/MSN account
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Author Comment

by:Jeffereener
ID: 39278884
Moderator:  Please don't close question, I've been away, and busy, and will get back to this as soon as I am able, should be in next day or two.  Thank you!!
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LVL 78

Assisted Solution

by:David Johnson, CD, MVP
David Johnson, CD, MVP earned 500 total points
ID: 39279024
If your isp doesn't then grab yourself a gmail account and have gmail get the mail for you and then you can use its imap to get your mail on both devices.
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Author Comment

by:Jeffereener
ID: 39646688
Incidentally, my ISP says they do NOT offer IMAP, so I think I have to use the online calendar (gmail best option, sounds like), with WindowsLive a close 2nd.  If the gmail calendar can then populate my Outlook calendar, I'd have a real winner!  

Other than that, you've suggested I utilize Skydrive, and that makes sense so long as it's secure; I can shift to that way of thinking, despite my having multiple hard drives available to me.  I think I'll keep one of those as a secure backup, and for my personal files as well.
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Author Closing Comment

by:Jeffereener
ID: 39656015
ve3ofa was a great help throughout this question, and extremely patient as well, lol.  I apologize for the delay in resolving this.  I am only now ready to implement it, in fact!  Much thanks to all -- well, to ve3ofa, really -- for this.
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