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data form and document printing in ms word or office

Posted on 2013-06-20
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Last Modified: 2013-06-25
Greetings,

I want to produce a contract using MS Word.  Currently we use Filemaker.

Users enter data in fields and then it can be printed in a "Layout" which looks like a contract and in which the user entered data is displayed in the proper locations.

I can add content control fields in a word document.  Is there a way to make the data entry form different from the printed document.  In the current system there is a data entry layout and then that data is displayed in a contract layout which is formatted to be printed.

Can this be done in word or is it better just to make the contract with the content control fields in place and then the user just tabs through the document fields and enters their data?

Thanks very much.

Sky
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Question by:Schuyler Kuhl
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GrahamSkan earned 2000 total points
ID: 39262141
You would almost certainly need to use VBA coding.

You could create a Userform for Data entry and, when complete, copy the text on to the print document.

It could also be done between two different documents.

A no-code way would be to have the document in two parts, with Ref Fields in the print section pointing to bookmarked locations in the entry section. It is possible to print only certain pages, or the layout section could be discarded from the printout,
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by:GrahamSkan
ID: 39262151
If you go for a single layout, you can protect the document, so that the user can't click into the fixed text and accidentally modify it.
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Author Closing Comment

by:Schuyler Kuhl
ID: 39276170
thank you.
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