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Can an Email be automatically generated when a specific field is changed on a SharePoint List Item?

Hi Experts,

Can an Email be automatically generated when a specific field is changed on a SharePoint List Item?

For example, there are 200 list items that were created from filling out a form on a SharePoint site.

When the field "Notes" is updated, is it possible to have an email automatically generated and sent to a predetermined list of individuals?

Thanks
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SASnewbie
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SASnewbie
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1 Solution
 
vaderjCommented:
using SharePoint Designer, you can create a workflow that uses the condition:
If current item field equeals value
and the action of
send an email
and by setting the current item field to the column you want, it should email your group (you will want to create a distribution group in Exchange) anytime that field is updated.
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SASnewbieAuthor Commented:
Thank you for your response. My SharePoint Designer has to be reinstalled, so I will not be able to try this until next week. Also, I will be new to using this tool.

But, it does seem to be pretty straight forward!

Thanks!
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manojceCommented:
Hi,

There are 2 ways you can do you requirement.
1. Useing SPD workflow (on item change with the Notes field)
2. Other one is using Event Receiver for Item Updated event.
     In this, check Notes field with afterproperties & beforeproperties.
     If changed then use SPUtility.SendEmail(toEmail,.....) method which will send email.

Let me know if you need more detail.

Thanks,
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SASnewbieAuthor Commented:
I apologize for not being able to act on the responses given.

My installation of SharePoint Designer 2007 was not correct for my operating system. Therefore, it is not functional. Am having to start from ground zero to obtain the correct version.
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SASnewbieAuthor Commented:
Hi Manojce and Vaderj,

Recently had one of my machines migrated to Windows7 and am able to start working with SharePoiht Designer.

Will try your suggestions and get back with you.

Thanks!
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SASnewbieAuthor Commented:
I've requested that this question be deleted for the following reason:

Did not realize this account was still active. No longer working for the company for which this question was asked.
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