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Copy only visible text

Posted on 2013-06-25
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Last Modified: 2013-06-25
I use InsertFile to copy bookmarked text from one Word 2003 document to the active document as in the code below:
ActiveDocument.Bookmarks("Bookmark1").Range.InsertFile strDocName, "Bookmark1"

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This copies the hidden text that is in the bookmark as well as the visible text.

Is there a way to copy only the visible text in the bookmark or delete the hidden text after it is copied into the active document?

TIA
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Question by:thenelson
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6 Comments
 
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Accepted Solution

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GrahamSkan earned 500 total points
ID: 39274707
If there is no other hidden text in the receiving document, you could use Find and Replace to delete the hidden text.
Using a range in this case seems to be a bit quirky, so here is a macro that uses the Selection instead.
Sub DeleteHidden()
    Selection.WholeStory
    With Selection.Find
        .ClearFormatting
        .Text = "*"
        .Font.Hidden = True
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = True
        .MatchWildcards = True
        .Execute Replace:=wdReplaceAll
    End With
End Sub

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Author Comment

by:thenelson
ID: 39274871
I don't want to delete hidden text in the entire document, just the copied bookmark. So I'll try the code:
Sub DeleteHidden()
    Selection.GoTo wdGoToBookmark,,,"Bookmark1"
    With Selection.Find
        .ClearFormatting
        .Text = "*"
        .Font.Hidden = True
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = True
        .MatchWildcards = True
        .Execute Replace:=wdReplaceAll
    End With
End Sub

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Thanks!
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LVL 76

Expert Comment

by:GrahamSkan
ID: 39274926
OK, I wasn't sure.
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LVL 39

Author Comment

by:thenelson
ID: 39275027
I discovered find only finds text that is displayed (not hidden) and I want to select the text before I delete the hidden text so I changed the code to:
Sub DeleteHidden()
ActiveWindow.ActivePane.View.ShowAll = True    'display everything
With Selection.Find
    .ClearFormatting
    .Text = "*"
    .Font.Hidden = True
    .Replacement.Text = ""
    .Forward = True
    .Wrap = wdFindStop
    .Format = True
    .MatchWildcards = True
    .Execute Replace:=wdReplaceAll
End With
ActiveWindow.ActivePane.View.ShowAll = False
End Sub

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Note I changed .Wrap = wdFindContinue to .Wrap = wdFindStop so it doesn't replace hidden text in the entire document.
And I call it like so:
Selection.GoTo wdGoToBookmark,,,"Bookmark1"
DeleteHidden

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Thanks for your input! It does what I need.
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LVL 39

Author Comment

by:thenelson
ID: 39275390
One more change:

I discovered that hidden fields are not deleted by the find command so I added code to handle that too:
Sub DeleteHidden()
Dim aField As Field

ActiveWindow.ActivePane.View.ShowAll = True
For Each aField In Selection.Fields
    If aField.Code.Font.Hidden Then aField.Delete
Next aField
With Selection.Find
    .ClearFormatting
    .Text = "*"
    .Font.Hidden = True
    .Replacement.Text = ""
    .Forward = True
    .Wrap = wdFindStop
    .Format = True
    .MatchWildcards = True
    .Execute Replace:=wdReplaceAll
End With
ActiveWindow.ActivePane.View.ShowAll = False
End Sub

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LVL 76

Expert Comment

by:GrahamSkan
ID: 39276543
Thanks, and well done.

It is always encouraging when a suggestion is taken up and expand upon.
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