Outlook access to Lotus Notes Address Book

Posted on 2013-06-27
Last Modified: 2013-12-18
I am migrating a Lotus Notes 8.5.2 version to Microsoft Exchange 2010.  I am using Quest Notes Migrator to facilitate this.  Additionally, we intend to keep the Notes environment for some time as we have some databases\applications that we intend to migrate to sharepoint later.  We are using Quest Coexistence manager to perform this.    

We have an address book of our partners, this book is updated every night using LDAP.

I can create an LDAP address book  in outlook 2013 that can query address book: as per the attached file, and that works.

1.  Is there a way this can be done in the Exchange server itself?
2.  Is there a way to use GPO to configure this in the Outlook 2013 client for all users?

I appreciate all your help.
Question by:Silver_Power
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LVL 25

Expert Comment

by:Diverse IT
ID: 39285885
Hi Silver_Power!

What is your goal to have a GAL that updates your partner records so that anyone can access them within your organization?

If this is the case you can simply add these entries (partner records) into the GAL.

Author Comment

ID: 39286020
Unfortunately for us, this GAL has 12,000+ entries, which gets updated every night automatically.  Even if I could create the list initially, updating it alone is a huge jib, hence the desire to use an LDAP for access.
LVL 46

Expert Comment

by:Sjef Bosman
ID: 39287852
Would you please be so kind to share with me why you migrated off Notes? I can take a guess at some reasons, but in 90% of all cases they come down to politics. I'm trying to build a collection of all the reasons why some companies are migrating. I still have to read my first success story of a Notes-Exchange/Sharepoint migration that went within time and budget, with a reasonable ROI and a lower TCO. Yours could be the first!

I'd really appreciate a reply, if not here then please use my mail address (it's in my EE profile).

Thank you.

Author Comment

ID: 39300897
Hello <Off Topic>

There are various reasons:

I am not sure about other IT folks, but google is my best friend, maybe next to Experts-Exchange.  *talk about brown nosing*.   I used to get a lot of help troubleshooting Lotus Notes problems through google, but the hits are getting less and less.  One could say that means the product has matured.  But for me, it becomes very difficult troubleshooting, and sometimes having to seek the help of consultants.  I had the same problem with Novel Netware years back, and that signaled when to think of migration.  

Cost is also a factor in migrating.  We are a non-profit outfit, and the monthly cost for migrating to Exchange is cost: it cost about three times yearly for running Lotus Notes compared to Exchange, assuming a three-year software renewal cycle for Exchange.

Questions from new employees about why we aren't using outlook when it is so much easy to use.  Plus a lot of staff have private emails from hotmail making the switch a no brainer, especially webaccess.

Ease of integration with existing MS products, like Sharepoint, Office, LYNC.

Single signon.  Exchange does it better.


And also politics, yes it always play role, but fortunately for us, it wasn't the over riding reason.

So far, our email migration has been within budget, but we are not done yet.  

I see that you grouped Exchange and Sharepoint together, so if you don't mind I will speak to that.  We installed Sharepoint 2007 long before the decision to migrate our email system.  The initial Sharepoint installation was within budget.  Problem was when we decided to migrate from 2007 to 2010, after much customization by a vendor, and not using the same vendor for the migration.  It wasn't pretty, but lesson learned: if you are going to customize Sharepoint extensively using a vendor, watch out when migrating, as your choices may be limited.

Sorry not what you were looking for, but I hope this answers your questions.
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LVL 46

Expert Comment

by:Sjef Bosman
ID: 39302411
Not what I was looking for? On the contrary, much obliged! All I know from experience is the Domino side of the story, which is far from perfect but always a lot closer from an integration point of view, in my humble opinion. I'd rather have one optimal system than a poorly integrated collection of optimal sub-systems.

I'll read your post again, I need to analyse the things you say, in order to get a more complete picture of why migrations are going on. I think that a real connoisseur of both systems could contradict your arguments one by one, but I can't. Maybe some day...

Thanks again!!

PS a hopefully interesting document:$file/Domino85-vs-Exchange2010.pdf

Author Comment

ID: 39507844
Found a script that accepts uses a CSV file to create the GAL.  GAB entries from Notes are extracted into a CSV file, which is fed into the script.  Runs very well.
LVL 25

Expert Comment

by:Diverse IT
ID: 39507858
Awesome! If you'd like to share it in your next comment here to benefit other user, then select it as your answer to close the question.

Accepted Solution

Silver_Power earned 0 total points
ID: 39508981
Absolutely.  Attached please find  the script, but I cannot take credit for it, as I found it on the net and edited it for environment.  Please change the extension from txt to ps1 to run it.
LVL 25

Expert Comment

by:Diverse IT
ID: 39510624
Yes, no problem - we understand. Now click Select as Solution below your comment (http:#a39508981) as your answer to close the question. This way you are not taking credit for it but it is the solution if future EE users search and find the same question...they will be able to use your solution too!

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