Go Premium for a chance to win a PS4. Enter to Win

x
?
Solved

Mailmerge Directory to Document Containing Table

Posted on 2013-06-28
3
Medium Priority
?
295 Views
Last Modified: 2013-07-19
I am trying to populate a directory using mail merge where the data layout on the page is formatted using a table.  Every time a record is merged, Word is appending a carriage return between each row in the table, creating what I assume to be a page of individual tables each with a blank line between them - is there any way to stop it doing this?  The received wisdom seems to be to use VB to parse the document after creation but I'm not particularly keen to do this.
0
Comment
Question by:frasierphilips
  • 2
3 Comments
 
LVL 76

Expert Comment

by:GrahamSkan
ID: 39283884
The carriage return (paragraph mark) is being copied from the main document.

A directory merge will repeat the fixed text and layout from the main document for each record, except for the final (mandatory) paragraph mark, so mark sure that there isn't another one - use the Show/Hide button (¶) to see.
0
 

Author Comment

by:frasierphilips
ID: 39283890
I forgot to mention - I have inserted conditional field codes at the head of the page, to add a page break when a particular field subject changes - it's the carriage return after this code fragment that seems to being replicated however if I remove it, the code drops into the first table cell and is then no longer executed so it seems to be mandatory, however if it is removed the blank line does then vanish.
0
 
LVL 76

Accepted Solution

by:
GrahamSkan earned 2000 total points
ID: 39284387
Try this. It's an extra step, but doesn't use VBA.

Convert the table in the main document to tab-separated text.

Run the merge, select the text in the result document and convert it to a table.
0

Featured Post

Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

A few years ago I was very much a beginner at VBA, and that very much remains the case today.  I'll do my best to explain things as I go in the hope that other beginners can follow.  If you just want to check out a tool that creates a Select Case fu…
Ever visit a website where you spotted a really cool looking Font, yet couldn't figure out which font family it belonged to, or how to get a copy of it for your own use? This article explains the process of doing exactly that, as well as showing how…
This video walks the viewer through the process of creating a watermark for their document, customizing it, and saving it for viewing/printing needs.
The viewer will learn how to make their project stand out over others by learning how to change colors and shapes, add spaces, change directions, and add bullets to their charts.
Suggested Courses

783 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question