How to identify alias email messages from the rest in Outlook Inbox

Posted on 2013-08-28
Medium Priority
Last Modified: 2013-12-01
hi everyone,

One of the user has a primary email address and an alias email address setup in their Exchange mailbox, using Exchange 2003 SP2 and Outlook 2010. All emails sent to this user's either primary or alias email address are end up in the Outlook Inbox.

Is there any simple way to differentiate alias email messages from the rest in Outlook inbox? I am trying to see if there is a Outlook column that the display the "sent to" email address.

Thanks for all your help in advance!
Question by:BeerTime
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LVL 30

Assisted Solution

by:Blue Street Tech
Blue Street Tech earned 1000 total points
ID: 39448239
Hi again jakers,

The easiest way to achieve this is to make the alias a distribution group, and add the main account as the member. This way it will show the distribution List name when someone seems to it.

Author Comment

ID: 39448582
Thanks, I am trying to avoid creating a distribution list for the alias email address if possible at all.
LVL 37

Accepted Solution

Jamie McKillop earned 1000 total points
ID: 39448707

This cannot be easily accomplished because of the way Exchange routes emails. Exchange resolves everything to an X500 address so, once an email is received and passed through the resolver, the only way to determine what alias it was originally sent to is to examine the message headers. If you have an email gateway server that is capable of adding tags or annotations to emails, you could use that to modify the subject or body of the message to not the alias. You could also create a macro in Outlook that would use VBA to parse the header and return the alias.

As diverseit said, the easiest way to accomplish what you want is to create separate distribution groups for each alias.


Author Closing Comment

ID: 39448729
Thanks both of you for your help on this! I might try using a distribution list for this purpose.
LVL 30

Expert Comment

by:Blue Street Tech
ID: 39471367
I'm glad we could help you but why a "B"?

Here are the grading guidelines: http://support.experts-exchange.com/customer/portal/articles/481419-what-grade-should-i-award

Please explain or change. Thanks!

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