Looking for program to do a compliance search on a network share

I am looking for a program that will allow me to search my file shares for a Specific phrase. Whether that is in the file name or in the file itself. I not sure if a simple file search program is it or if I am at the point I need a file search server, that will do this for us on a more regular basis.
Kelly-BradyAsked:
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

x
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Kelly-BradyAuthor Commented:
The Docsmart looks like a good fit, but download page is unavailable. I will retry in a few hours, I might have hit it while they were having issues
Joe Winograd, Fellow&MVEDeveloperCommented:
Hi Kelly,
For indexing and searching files that already have text in them (such as PDF Normal and PDF images files that have a layer of text from OCR...the latter known as PDF Searchable Image), I strongly recommend dtSearch:
http://www.dtsearch.com/

I have been using it for around 20 years...extraordinarily good piece of software!

When it indexes documents that are mixed binary and text files (such as a PDF Searchable Image file that has been created by scanning and OCR), it has an option to filter out the binary. This makes the index much smaller than other products which also index the binary code (for no good reason). dtSearch has an interesting filtering algorithm that scans a binary file for anything that looks like text using multiple encoding detection methods. The algorithm detects sequences of text with different encodings or formats, and ignores the binary. This is perfect for PDF Searchable Image files created by OCR.

It has built-in viewers for most common file types (PDF, of course...see below), but can also launch an external program automatically when the hit is on a file type for which it doesn't have a viewer. You can control whether or not the external viewer is launched on a case-by-case basis, that is, you can have different actions for each and every file type.

It has special handling for PDF files, allowing you either to view the PDF file in place (in dtSearch) or in a separate instance of Adobe Reader (and in both cases, hits are highlighted). Also, to improve performance, there's an option that lets you tell dtSearch to automatically open Adobe Reader for PDF files (the point is that Adobe Reader runs embedded in dtSearch and it opens PDF files much more quickly if Adobe Reader is already running separately when a PDF is opened in dtSearch).

It has extensive search options, including stemming, phonic, fuzzy, synonym, any words, all words, Boolean, and, of course, what you are looking for – exact/specific phrase. Here's the search request dialog:
dtSearch search requestIt utilizes the Windows Task Scheduler to update indexes. I currently have 44 indexes set up and I have it configured to update (a subset of) them every day in the wee hours. Of course, you may set it up to update the indexes as frequently/infrequently as you want (and you may specify which ones get updated – if some data is static, there's no need to update its index). You may have any number of indexes, each of which may index any number of folders/files, and searches may take place on one or more of the indexes. I often build an index on the fly for a folder/subfolders that I want to search – indexing is very fast (as is searching).

The capabilities go on and on, but at $200, it is not cheap. Depends on how important search is to you. If that's too much money, a less expensive, but excellent, search tool is X1 at $50:
http://www.x1.com/

And if you want a free product (built into W7 and W8), Windows Search 4 (WS4) gets better with each release. Regards, Joe

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Kelly-BradyAuthor Commented:
This is a great program!!!
Joe Winograd, Fellow&MVEDeveloperCommented:
I'm glad you like it! Regards, Joe
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Network Management

From novice to tech pro — start learning today.