Microsoft Office Licenses

How are you dealing with Microsoft Office licenses for an environment where people with laptops connect to a terminal server where Office is installed? Office is also installed on their local desktops. How would the licensing be applied?

Thank you in advance.
MM-inquiriesAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Brad BouchardInformation Systems Security OfficerCommented:
You have to have a license for each user that connects to the terminal server even if they have a license on their desktop or laptop that they use to connect with.
0
Brad BouchardInformation Systems Security OfficerCommented:
This will give you what I said from Microsoft directly:

http://www.dabcc.com/article.aspx?id=5448
0
MM-inquiriesAuthor Commented:
Do you mean two licenses for the same user? One for the local desktop and one for when they are working in the terminal? They will not be working in both at the same time.
Thanks.
0
Big Business Goals? Which KPIs Will Help You

The most successful MSPs rely on metrics – known as key performance indicators (KPIs) – for making informed decisions that help their businesses thrive, rather than just survive. This eBook provides an overview of the most important KPIs used by top MSPs.

Nick RhodeIT DirectorCommented:
It would be 1 license for each so in other words 2 licenses.  When opening up an RDP session to the terminal server it will treat that as basically another system with an office license in an essence.
0
Brad BouchardInformation Systems Security OfficerCommented:
Do you mean two licenses for the same user? One for the local desktop and one for when they are working in the terminal? They will not be working in both at the same time.
Thanks.

Yes unfortunately that is the way Microsoft makes you do it.
0
MM-inquiriesAuthor Commented:
Just to make sure... there is no way to go around that?
0
Brad BouchardInformation Systems Security OfficerCommented:
no, i work on ts all day and there is no way around it
0
MM-inquiriesAuthor Commented:
Thanks very much for your prompt replies.
0
Brad BouchardInformation Systems Security OfficerCommented:
No worries... I'll thank you for the prompt point assignments too... :)
0
Lee W, MVPTechnology and Business Process AdvisorCommented:
First of all:
DISCLAIMER: Licensing advice offered here is a "best effort" and based on the understanding of the respondents. Licenses can change and we may not be aware of these changes or may misunderstand them. Further, licenses and laws allowing them to be enforced can differ by country and/or region and what we understand to be true in our area could be false in your area.  "they told me on Experts-Exchange" will not be a valid defense in a software audit.  All licensing questions should be confirmed with the appropriate licensing authority (the maker of the software/issuer of the license).  

Now, that said, I think xBouchardx is wrong.

First, ONLY VL licenses can be installed on the RDS server.  And since VL licenses are specific versions that don't exist outside VL, you need one VL license per CAL on the RDS server.

HOWEVER and for example, if your licensing by the user and that user has an RDS license assigned to them, they don't need to buy ANOTHER license for the laptop.  The RDS assigned licensed can also be used on the laptop.  

If the user's laptop has a copy of Office included with the laptop (an OEM version) THEN they still need an RDS licensed copy as well - TWO copies of office.
0
MM-inquiriesAuthor Commented:
Very interesting, leew... I understand your rationale  re: if you have an OEM copy of Office on the laptop you definitely need a second license for the RDS. Not sure if I got why the vice-versa case is different, namely how is the VL license per CAL covering for Office on the local laptop?
Thanks a lot.
0
Nick RhodeIT DirectorCommented:
To summarize if you have an OEM copy of office installed on the laptop you would need volume licenses to cover the terminal server.  However if you have volume licenses installed on the laptops then the licensing would be as follows:

Example:

10 Laptops with Office Volume Licenses
1 Terminal Server with an Office Volume License

You would need 11 Volume licenses total.  Microsoft has the agreement that if you are using a volume license of office, you can use the product remotely on any device as long as it is the exact same copy.  This means you cannot use standard office on the PC to be able to use Pro on the server etc.  So as the above example you are licensing 11 physical devices.

Review the remote agreement section in the briefing pdf:  http://www.microsoft.com/licensing/about-licensing/briefs/volume-licensing.aspx

leew is correct, I would definetly verify with microsoft and license agreements should not be violated because license audits can definetly hurt.  Last I remember microsoft can hit you up for (up to) $250,000 per incident.  And when I say per incident that means per violation.  So if you are abusing 5 licenses thats (up to) $1,250,000.  This was in the office 2010 days so most likely that could be updated.
0
Lee W, MVPTechnology and Business Process AdvisorCommented:
Understand, when "fined" by Microsoft, it's not that Microsoft is fining you - they are SUING you for breach of license and damages.  This means not only might you have to pay what they are suing you for, but also LEGAL FEES which can also add up.  I don't know about the $250,000 per incident... I had heard it was 3x the retail value of the software license that they try to get... But I've never been involved in an audit (so far) so I don't know.
0
MM-inquiriesAuthor Commented:
Thank you both for your follow up.

May I ask in case we buy terminal server licenses only and not OEM licenses for Office on laptops, can we install Office (Same version) in both terminal and local desktops, so the user can work locally when is off line? Can we do this under one terminal  license only?
0
MM-inquiriesAuthor Commented:
I meant one license for one user that will work in terminal sometimes and other times on local laptop?
0
Nick RhodeIT DirectorCommented:
If i understand you question correctly....yes.  If you want a terminal server you must make sure you cover the cals for the RDP sessions (just like server cals and exchange cals).

So if you want to setup a terminal server you would need the following (if you had 10 users).

Terminal Server License
10 Terminal Server CALs

11 Office Volume Licenses (1 license to install on the server and 10 to install on the laptops/PCs etc).

Since it is a volume license the users can RDP into a terminal server and use the office in a session without requiring an additional license.  They can also use office locally on the PC when not in a session etc.
0
MM-inquiriesAuthor Commented:
This is the answer I was looking for - our users would work on laptops and/or terminal by having one CAL license and one Office license per user plus the additional Office license for the terminal which would cover all users when they connect.
0
MM-inquiriesAuthor Commented:
NRhode do you have any comment on the response stating that 10 users would need 10 Office licenses for laptops and 10 for Office in terminal? Of course 10 CAL license too.
0
Nick RhodeIT DirectorCommented:
If office volume is installed on the laptops, you will only need 1 office volume installed on the server.  Thats why im stating you would need 11 because you would be licensing the 10 laptops and the 1 terminal server.  Office has to be installed on the terminal server in order for it to be used in the sessions :).

And as the other note is the office license has to be the same.  So if you have pro on terminal server, you have to have pro on the laptops as well to be compliant.

Licensing is very confusing at 1st :)

Just keep in mind they have to be volume licenses.  If the laptops have OEM Office you would still have to purchase the 10 to license the server.  The reason is because a OEM does not have the RDP rights to use office where a volume license does.
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
MM-inquiriesAuthor Commented:
I am clear now. I am very grateful for your details. Thank you.
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Office

From novice to tech pro — start learning today.