outlook 2007

I had clicked on send and receive and 8000 plus emails got downloaded since May 2013. I would like to know why did this happen and how to prevent that in the future from happening again.I am still in the process of deleting the duplicate emails and it is taking for ever .I appreciate any help .
Thank you
Basem KhawajaClinical PharmacistAsked:
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Emmanuel AdebayoGlobal Windows Infrastructure Engineer - ConsultantCommented:
Hi,

Are you using outlook with Exchange server or you just using POP3 to download your email.?

If you are using POP3, outlook stores the last downloaded information in the pst file. When you create a new profile on a new computer, outlook redownloads everything.

Regards
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jcimarronCommented:
basemkhawaja64--Do you have perhaps two PC's with email accounts on both?
Even if you have viewed, deleted, etc.  emails on one, the other may still download all the emails since the last time you used the second PC.
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tonyaiCommented:
Also check that in the Send/Receive options that Send/Receive has not been disabled for the account in question.  You can change how often it checks for new messages or even stop the automated check all together.
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JohnBusiness Consultant (Owner)Commented:
If the account is POP3 and if you set Outlook to leave mail on the server, any reset of the account could cause this to happen.

Please let us know about the questions we have asked.

.... Thinkpads_User
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apache09Commented:
Why it happened, I think the Experts above have pretty much covered it


However, I feel for you having to search and delete duplicates of 8000+ Emails

To make this a bit easier for you, use SlipSticks Site which has several Tools Available which will remove those duplicates for you

http://www.slipstick.com/addins/duplicates-addins/duplicate-remover-tools-for-outlook/
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Basem KhawajaClinical PharmacistAuthor Commented:
I use pop 3 also I use only one computer with one account I believe I have send and receive set to check every one minute. Is that a bad thing?
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JohnBusiness Consultant (Owner)Commented:
I have send and receive set to check every one minute. Is that a bad thing?

No, nothing wrong with such a setting. It would not hurt to set it to 5 minutes, but I am fairly sure that is not what cause the re-download of emails.

You must have Leave Mail on Server set, otherwise there would have been no email to re-download, especially with just one computer.

... Thinkpads_User
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SandeepSr System AdministratorCommented:
Refer to below link where you can get the option to disable option to leave copy on the server.

http://products.secureserver.net/email/email_outlook.htm

When you disable this all your emails will be downloaded and nothing is left on the server.

Check for the Internet Email Settings=>Advanced Tab where you get your option. (Point 9) in link above.
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JohnBusiness Consultant (Owner)Commented:
basemkhawaja64 - Thanks, and I was happy to help.

.... Thinkpads_User
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