troubleshooting Question

Outlook ALMIGHTY DATA FILE vs. email account question

Avatar of Faxxer
FaxxerFlag for United States of America asked on
Email ClientsExchangeSBS
2 Comments1 Solution503 ViewsLast Modified:
Hello fellow computer lovers....


You'd think after years of working with Outlook  <<< oh yes...i just said that....  

that I would know the answer to this but I simply never tried to learn this little nugget of basic understanding about the program...


small office lawfirm, all using exchange 2007 on an SBS 2008 SERVER and clients running outlook 2010

They all connect to exchange in outlook,

they have hosted email with godaddy (pop3) listed as a seperate email account than exchange. When I added the email account into outlook (each client hits the email directly, not using exchange for email this way...only for their calendars)

So they have an exchange mailbox and data file
and they have a pop3 mailbox and data file which was created sometime before I took office at the firm.

Can i delete the pop3 DATAFILE and just use the exchange one without causing a huge upset to their email folders?


I've tried changing the default datafiles and can't see any noticeable change in outlook behavior....So wouldn't the exchange one be preferred anyway?  I just don't want to delete emails, that's my only issue for asking first...

I guess I'm a little confused about the purpose of needing more than one datafile vs. more than one email account...that has always been mysterious to me....YEARS....later....still.

The ULTIMATE reason I bring this up is because I need them to all be on ONE SINGLE calendar and no matter what I do they keep entering data on the pop3 calendar that is there which doesn't sync to exchange and thus the rest of the office. User training for attorneys is very difficult, they just want to click and go and expect it to work, period.

I need to simplify the setup.  

If it could just be explained to me in a way that made sense...it would click, clouds would part and I'd hear angels singing and THEN...THEN I could be the master of all things outlook...but ...alas...I still sit here puzzled, and in a fog....datafiles.....email accounts....mysterious....haze....i miss the dbx folder days....
Join the community to see this answer!
Join our exclusive community to see this answer & millions of others.
Unlock 1 Answer and 2 Comments.
Join the Community
Learn from the best

Network and collaborate with thousands of CTOs, CISOs, and IT Pros rooting for you and your success.

Andrew Hancock - VMware vExpert
See if this solution works for you by signing up for a 7 day free trial.
Unlock 1 Answer and 2 Comments.
Try for 7 days

”The time we save is the biggest benefit of E-E to our team. What could take multiple guys 2 hours or more each to find is accessed in around 15 minutes on Experts Exchange.

-Mike Kapnisakis, Warner Bros