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asked on 9/5/2013

Setup conference room in Outlook for meeting reservations

Hello,

Would is be possible to setup a "conference room" that is shared in Microsoft Outlook? I want something that is visible to everyone so that everyone can see who's made reservations and for when. And, I want people to be able to make new reservations.

Finally, would it be possible to have reservation requests approved by an specific user (administrator).

Thank you so much,
Sean

Microsoft Legacy OS Outlook Microsoft Applications

Last Comment

9/9/2013

9/5/2013

i just setup a group in active directory and give it a mailbox. then give the user that will be handling the conference room rights to the mailbox (usually an admin / secretary). configure their outlook client to load that mailbox along with theirs. then when people want to reserve the conference room they simpy invite conference room to their meeting and the admin will accept or deny. during the meeting invite, the meeting coordinator can check everyone's schedule including the conference room to ensure no scheduling conflicts.

pretty easy and it works well

9/5/2013

This can be done using room mailboxes in exchange. Do you have an exchange server?

http://exchangeserverpro.com/exchange-server-2010-room-mailboxes-step-by-step-guide/

9/5/2013

you may want to setup conference_room_1 and conference_room_2 etc. if you have more than one room or may have more than one room in the future

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9/5/2013

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9/9/2013

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Outlook

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.

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