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grindmygears asked on

Setup conference room in Outlook for meeting reservations


Would is be possible to setup a "conference room" that is shared in Microsoft Outlook? I want something that is visible to everyone so that everyone can see who's made reservations and for when. And, I want people to be able to make new reservations.

Finally, would it be possible to have reservation requests approved by an specific user (administrator).

Thank you so much,
Microsoft Legacy OSOutlookMicrosoft Applications

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8/22/2022 - Mon

i just setup a group in active directory and give it a mailbox.  then give the user that will be handling the conference room rights to the mailbox (usually an admin / secretary).  configure their outlook client to load that mailbox along with theirs.  then when people want to reserve the conference room they simpy invite conference room to their meeting and the admin will accept or deny.  during the meeting invite, the meeting coordinator can check everyone's schedule including the conference room to ensure no scheduling conflicts.

pretty easy and it works well
Nick Rhode

This can be done using room mailboxes in exchange.  Do you have an exchange server?


you may want to setup conference_room_1 and conference_room_2 etc. if you have more than one room or may have more than one room in the future
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