QuickBooks job budgets

Can someone point me to an article that specifies how to assign a budget to a specific job. (I want a warning to appear if I exceed a budget.) I'm running QuickBooks Premier.


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JohnConnect With a Mentor Business Consultant (Owner)Commented:
To set up a budget in QuickBooks, go to Company, Planning and Budgeting, Set up Budgets.

On the right hand side, there is a button for setting up a new Budget. Pick the fiscal year, and choose Profit and Loss, then Next. On the following screen you will see a selection for Customer:Job. Choose that selection and now you can choose the Customer:Job and set up the budget.

Here is a help article on this subject:


Look down the article for the Budget Heading.

... Thinkpads_User
QBalance_QuickBooks_AdvisorConnect With a Mentor Commented:
QB will not provide a warning when going over budget.  You have to  run a report to determine your status.

I recommend using an estimate rather than budgets in QB.  That way when jobs span
over a year there is nothing more that needs doing.

The next change you need to make is to use the ITEM tab on Bills, checks, Credit card charges for any job costs.  You need to create items (pointing to specific chart of accounts) and use the item tab for every job expense (Labor , Material, Rentals, Subcontractors)

Some people prefer to use just one item call Job costs and then set up classes to represent the expense categories, others will set up an item for each expense, using noninventory items for materials.  If you leave the description blank on the item, then any description you post on the bills/checks/credit card transactions will appear on invoices or reports.

To see where you stand with the job
Reports > Jobs and Time >  Job estimate vs Actual Detail.

Keep in mind that this report will incorporate only posted transactions (not purchase orders)
A $50 add on report writer will take it to the next level

Linda Saltz
JohnConnect With a Mentor Business Consultant (Owner)Commented:
I manage budgets and estimates outside of QuickBooks for tracking and measuring.

You can do Budgets and/or Estimates by Customer:Job using the method I outlined above. Then you can report either compared to actuals and then the resulting report can be exported to Excel for measurement and warning tracking.

... Thinkpads_User
jdanaAuthor Commented:
JohnBusiness Consultant (Owner)Commented:
@jdana - Thanks, and I was happy to help.

.... Thinkpads_User
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