outlook 2 separate accounts in Windows 7
Hello,
for different reasons, i have a user that wants to independent accounts in Outlook 2010
they must be invisible to each other, using the same windows user.
i think i have to setup 2 profiles, but since i never did this, am looking for the best way to start.
i have the 2 old PST files, in fact both outlook folders, and the 2 mailbox usernames+ passwords
if i set them up - will they need a password, or how will it work?
looking for some simple tips
for different reasons, i have a user that wants to independent accounts in Outlook 2010
they must be invisible to each other, using the same windows user.
i think i have to setup 2 profiles, but since i never did this, am looking for the best way to start.
i have the 2 old PST files, in fact both outlook folders, and the 2 mailbox usernames+ passwords
if i set them up - will they need a password, or how will it work?
looking for some simple tips
ASKER CERTIFIED SOLUTION
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Meant to add that, yes, you will have two sets of credentials to access the mail server. You will need to work that out with the mail server administrator.
- Tom
- Tom
ASKER
Thanks both for the reaction, but did any of you use this kind of setup before?
i want to be sure, so i don't start the wrong way 'round
and yes - both need to be unaccessable from each other
i want to be sure, so i don't start the wrong way 'round
and yes - both need to be unaccessable from each other
Yes. At home one of our computers has three profiles each supporting a different account/user.
Regarding accessibility, the best way is for separate windows users. Short of that, you can password protect the PST files, but that is a much lower level of security.
- Tom
Regarding accessibility, the best way is for separate windows users. Short of that, you can password protect the PST files, but that is a much lower level of security.
- Tom
ASKER
ok Tom. so in fact these are not invisible to each other?
i'll have to check with the users, if that is acceptable
and also - must i install Outlook first, and set it up for one user, with it's pst file; and then setup the other profile from email in Control panel?
i'll have to check with the users, if that is acceptable
and also - must i install Outlook first, and set it up for one user, with it's pst file; and then setup the other profile from email in Control panel?
These will indeed be visible to each other, if they do not want this. Then they will have to use 2 seperate windows accounts.
And indeed, just install outlook, add a user when you first run outlook, then go to e-mail in control panel and add a new profile for the second user.
You can choose NOT to save the mail password so that users will have to input it each time, this way the account wil be password protected.
ofcourse, if the users are computerminded and know how to handle .pst files, they will be able to work around it, but if your users are 'dumb' users, then I think this method will be just fine.
And indeed, just install outlook, add a user when you first run outlook, then go to e-mail in control panel and add a new profile for the second user.
You can choose NOT to save the mail password so that users will have to input it each time, this way the account wil be password protected.
ofcourse, if the users are computerminded and know how to handle .pst files, they will be able to work around it, but if your users are 'dumb' users, then I think this method will be just fine.
ASKER
ok, thanks. i'll test it out tomorrow
The best answer is to use two Windows profiles. The PSTs should also be stored in separate folders with permissions for the desired user, IT and management only.
Bottom Line: Even with both mail passwords and PST file passwords "cracking" a password protected PST is child's play.
However, the level of security needed is dictated by your management and, to a lesser degree, your users.
- Tom
Bottom Line: Even with both mail passwords and PST file passwords "cracking" a password protected PST is child's play.
However, the level of security needed is dictated by your management and, to a lesser degree, your users.
- Tom
ASKER
ok - last question then
can i setup a shortcut for each profile to start it?
can i setup a shortcut for each profile to start it?
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ASKER
thanks - can you help with this problem also?
i opened Outlook, and configured it for user roger
however it made an empty pst file, so i imported the data from his pst file; all ok, except i see now 2 data files, and i would like to have 1:
i opened Outlook, and configured it for user roger
however it made an empty pst file, so i imported the data from his pst file; all ok, except i see now 2 data files, and i would like to have 1:
ASKER
also, must i make a profile for both, or can i use the original one for the other user (like i did now)
To remove the unwanted PST from being seen in Outlook, right-click the unwanted "Folders" and select close.
Not sure what the last question is about. You can do either you choose.
- Tom
Not sure what the last question is about. You can do either you choose.
- Tom
ASKER
Tom, i mean what is the best way?
right now i have the original setup, showing as outlook in the profiles list + the second profile.
i was just asking, is it better to make another profile, and delte the original? or - as i understand the above - it does not matter ?
right now i have the original setup, showing as outlook in the profiles list + the second profile.
i was just asking, is it better to make another profile, and delte the original? or - as i understand the above - it does not matter ?
It does not matter. If the original profile is named "Outlook Profile" you may wish to use the copy button and name the copy for the target user (then delete the old one). That makes it a little easier for both users to select the proper profile.
I normally do set the profile names as described above.
- Tom
I normally do set the profile names as described above.
- Tom
ASKER
all my questions are answered, so i'll close this
But the user will be able to see the 2 profiles.. so i guess you'll have to password protect the profiles?