Theft of email IDs


Often employees in a company may distribute internal email addresses / distribution lists to their friends / acqaintances in sales in order to send unsolicited emails. It's quite easy to open up GAL in the Outlook client, expand distribution lists, do a copy of them all in the email body and send it out to someone.

Is there a way to secure such copy / paste operations of email addresses from within Outlook client?

The manual alternative to take screenshots of all company's emails in bulk and type them out would be a bit of a deterrent therafter.
Who is Participating?
Dave HoweConnect With a Mentor Software and Hardware EngineerCommented:
no. There is no way to prevent that short of removing the GAL entirely.
Simon Butler (Sembee)Connect With a Mentor ConsultantCommented:
If you can see it, they can copy it.
Copy and paste? Defeated with Print Screen and word.

apache09Connect With a Mentor Commented:
As above, you really cant restrict it from happening

You can Stop it from happening by removing the users Email Access or rights to log into email if you know who it is

If you don't know who the staff member is, if already in place you may be able to use mail marshal, Journaling or any other message tracking/archiving resources already in place to identify the staff member(s) responsible

So if you know who it is, Best Addressed by HR
If you don't know who it is, or have no tools to identify the user. Get Some
Then when user is identified, still best addressed by HR
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