Outlook 2010 Favorite Folder Sync to Folder Tree/Nested Folders

Hi,

My OST file is at its 49.8GB limit I really need to A) extend the limit or B) reduce the OST (looking like the most likely option) now I have tried to use the syncronise filter within the folder favorites however it only applies to that current folder i could do with applying to every folder either from the root or the the current parent folder.

any ideas please.
freemantechnologyAsked:
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SreRajCommented:
Hi,

You could create a PST file and download mails to it. This will make the mails move to your desktop/laptop from Exchange Server. There is a risk involved in this, if the PST file is lost, you will loose the mails.

Is your mailbox on Exchange Server too is having size of 49.8 GB? If it is not grown that much, then you could re-create the outlook profile. This will delete existing OST file and create a new one. New one will be having same size as of the mailbox. Also, you could close your outlook profile and rename existing OST File and then start Outlook. This will create a new OST file, retaining the old one. Synchronizing OST file for the first time may take a longer time depending on the size of the mailbox.

Now, if you are on a faster network connected to the Exchange Server and if you are only connecting from Office Network using a Desktop, you need not use Cached Mode. You could use Online Mode where there is no requirement of OST File. If you are using a Laptop and connecting to Exchange Server from home, then you will require Exchange Cached Mode which is creating the OST file.

Please refer following articles for more information.

http://office.microsoft.com/en-in/outlook-help/turn-on-or-off-cached-exchange-mode-HP010355560.aspx
https://support.xobni.com/entries/444707-What-is-Cached-Exchange-Mode-and-why-do-I-need-it-
http://blog.ntiasp.com/2010/11/reasons-for-against-cached-exchange-mode/
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freemantechnologyAuthor Commented:
thanks.

I should probably clear up a few other details, we run an exchange server with extensive use of the folder folders that stores all archive mail, our MD when travelling requires up-to-date offline copies of the public folders that he creates as favourites. However i have agreed with him that he only really needs mail dating back to 2010 not 2001 hence the size of the public folders 50GB. I am currently creating a PST file now this is a short term solution so he can travel tomorrow as i cannot keep creating an updated PST every other week he travels.

I hope this is clearer.
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freemantechnologyAuthor Commented:
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freemantechnologyAuthor Commented:
This solution allowed the size of the OST to be increased as opposed to working with the 50GB limit.
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