Auto Printer and Outlook setup

Here is the perfect scenario I see in my head:

A user logs into a windows 7 machine:

The machine automatically installs network printer and sets it as default
The machine automatically launches and sets up users outlook profile

What is the easiest way I can accomplish this?

We are running:
Exchange 2010
Outlook 2010
Windows 7

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Emmanuel AdebayoGlobal Windows Infrastructure Engineer - ConsultantCommented:
You can deploy these though group policy.

For the printer follow



To start off your client will need the Group Policy Preference Client Side Extensions both XP and Vista Clients need these. Now you can manually download these and install via a computer startup script via Group Policy or if you have a WSUS Server then you can make this “Feature Pack” available via Windows Updates (this is the option I took, less work!).

Now that you have the Group Policy Preference Client Side Extensions installed on the clients, you can go ahead and play with the GPO’s. If you open up the Group Policy Management snap in and edit a GPO object you will see “Preferences”



After expanding “Preferences” you will notice an options there that says PRINTERS. If you right click on Printers and select New > Shared Printer, the New Shared Printer Dialog Box will appear.

From here we can enter in the path to the shared printer and from the Action drop down menu select “Create”, but the best part is that you can place a tick in the “Set this printer as the default printer” box and it will make that printer the default. Interesting thing to note here though is that this check box is only available under a User Configuration and not the Computer Configuration. This is not what I wanted, I need to set a default printer for computers in a specific room.

So what I have done in enable User Group Policy Loop Back Processing under the Computer Configuration > Policies > Admin Templates > System > Group Policy, you can either set that to Merge or Replace. Now what that does is enable you to apply User Configurations to users that log onto those computers that this policy applies to.


Item Level Targeting

This is the good part!
Once you have created a shared printer to deploy there is a tab on the properties of that called “Common” , if you click on that and place a tick in the “Item Level Targeting” and click on the Targeting Button a whole new world opens up!


Many possibilities

Click on the New Item and just have a look at the possibilities there. The one I was interested in was the Organisational Units option. Because what I want to happen is if a computer is in a specific OU install and make printer X the default.


OU selection

With this option I was able to achieve just that. Just select the OU that the Computer should belong to by using the Browse Button and select the Computer in OU radio box.

For outlook settings


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peoplesbnkAuthor Commented:
Does windows 7 already have Group Policy Preference Client Side Extensions?
peoplesbnkAuthor Commented:
I got the printer thing to work, I am still confused on setting up outlook though.  I want outlook 2010 to auto launch as soon as the user logs in to the pc for the first time.  And i would like it to automatically setup users mailbox...

how would I go about setting that up?
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peoplesbnkAuthor Commented:
peoplesbnkAuthor Commented:
peoplesbnkAuthor Commented:
Answered only part of my question, never got back to me on other part.
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