Allow viewing of Outlook calendars without access to users' email

Posted on 2013-09-25
Medium Priority
Last Modified: 2013-09-30
I want to give access to my calendar to individuals but I don't want them to view/read emails.
How do I do this?
We are using Exchange 2010 and Outlook 2010.
Question by:Jack Seaman
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LVL 19

Expert Comment

ID: 39522125


or you may use Outlook delegation option
LVL 22

Expert Comment

by:Nick Rhode
ID: 39522142
Just add them to your calendar.  You can set the permission on exchange using exchange powershell if you want.

Add-MailboxFolderPermission -Identity "*TargetUser*:\Calendar" -User "*User*" -AccessRights Reviewer

Remove-MailboxFolderPermission -Identity "*TargetUser*:\Calendar" -User "*User*" -AccessRights Reviewer

Or in outlook you can add them yourself by the following:

Right-click your calendar and choose properties > Permissions Tab > Add user (you can assign the permissios below for custom or use the permission level.

This gives access to your calendar only and buy default the users can already see your calendar but its only free/busy mode.

Author Comment

by:Jack Seaman
ID: 39522168
They want the users that they give permissions to, to be able to see all content of the calendar, but not to be able to read their emails.
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LVL 22

Expert Comment

by:Nick Rhode
ID: 39522181
Settings the permission to Reviewer will allow them to see the contents of the calendar appointments.  You would increase the permissions assigned in order to maybe later on allow them to make calendar appointements and so forth but reviewer permission should be fine.

They wont be able to access email or anything like that.  They would open their outlook and add shared calendar
LVL 19

Accepted Solution

suriyaehnop earned 2000 total points
ID: 39522191
As cmdlet provided by NRhode and mine link, the permission will assign to access the calendar folder ONLY.

Do you want a permission whereby user can see all content on the calendar but not allow to read the details of the calendar event? if yes, you may try

The AccessRights parameter also specifies the permissions for the user with the following roles, which are a combination of the rights listed previously:
None   FolderVisible
Owner   CreateItems, ReadItems, CreateSubfolders, FolderOwner, FolderContact, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
PublishingEditor   CreateItems, ReadItems, CreateSubfolders, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
Editor   CreateItems, ReadItems, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
PublishingAuthor   CreateItems, ReadItems, CreateSubfolders, FolderVisible, EditOwnedItems, DeleteOwnedItems
Author   CreateItems, ReadItems, FolderVisible, EditOwnedItems, DeleteOwnedItems
NonEditingAuthor   CreateItems, ReadItems, FolderVisible
Reviewer   ReadItems, FolderVisible
Contributor   CreateItems, FolderVisible

Author Comment

by:Jack Seaman
ID: 39522290
How about setting permissions on the inbox folder?
LVL 22

Expert Comment

by:Nick Rhode
ID: 39522302
Do you want to be able to see email?  This is only for the calendar permissions with email excluded

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