Creating seperate Email distribution group and contact list in Exchange 2007/outlook 2010

Hi

We use exchange 2007 and outlook 2010.
I have 20 users who belong to a different organisation.
On our domain firstly i want to create a email distribution group called MEDICAL so that our staff can send email to all 20 staffs by choosing MEDICAL email group.

Secondly i want to create a contact list and put all 20 users within this contact list and when our users want to send email they can choose staff from the contact list to whom they want to send.

Please suggest.

Thanks
lianne143Asked:
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Mark GalvinManaging Director / Principal ConsultantCommented:
Hi

The first one is easy. Create each of the 20 external users as Contacts, then create a DL called 'MEDICAL' and add the 20 contacts in. This DL will appear in your GAL and your users can email it.

As for the second one you could create another GAL - http://technet.microsoft.com/en-us/library/bb232063(v=exchg.150).aspx

However, by doing the first step, the External Contacts will appear in the default GAL, so doesn't that solve the second part for you?

Or if you want them to be in a separate GAL create that and make sure the 20 external contacts from step are hidden from the GAL. Your users will still be able to use the MEDICAL DL, even if they cannot see the external Contacts in the GAL.

Make sense?

Thanks
Mark
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Sumit GuptaSystem and Virtualization EngineerCommented:
You can create contacts first in exchange server
Then create a distribution group
add all contacts in that distribution group.
Thats it..!!
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ShannonCallahanCommented:
Good morning,
Open up your address book. file > new entry > New contact group.

From there you can change the name to MEDICAL and add whomever you want by selecting the "Add Members" option on the top ribbon. You can add from outlook or just type in the email. After you add all the people you want, you can email the group to other staff wiht the "Forward Group" option.

V/R,
Shannon
0
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Mark GalvinManaging Director / Principal ConsultantCommented:
Shannon

That will only create a DL for the user that creates it. It will not appear for other users in the GAL.

Mark
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KwoofCommented:
in exchange, go to recipient configuration, right click New Mail Contact, and create the "external" people with their email addresses, then right click disctribution group and choose New Distribution Group and add all the contacts you created (and any local users) to that group.

It may take 24 hours for the new group to show up in outlook as the client side only updates the list once per day.
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lianne143Author Commented:
I  did the following In my exchange went to
Recipient configuration-Right click-New contact

In the Dialog box:
I entered all the details
OU- where the contact is going to be:
First name:
Last name:
Alias:
External email address:

Now the user has appeared as a contact in the address book.
Is it possible to Put a Title for this user so that  the Title appears next to the contact in the address book. I cant find a way of putting a a title.

We do have users with same name within our domain there is a tile next to the contact in the address book.
so that users if wanted to email can easily identify the right user contact in the address book by looking at the tile for the staff who have same names.

Thanks
0
Mark GalvinManaging Director / Principal ConsultantCommented:
Is there not a 'Display Name' field? We normally have a three letter code at the beginning of any duplicate names so that users can tell the difference.

Thanks
Mark
0
lianne143Author Commented:
Hi Mark

In the exchange If I go to the mail contact-Right click the user and properties- Under Contact information, there is a field for (Simple display name). I hope this what you mean.
This field is empty at the moment. I will put the staff name followed by the department name

If I am right will this staff name get updated with the department name  in the Global address list .

Thanks
0
Mark GalvinManaging Director / Principal ConsultantCommented:
Hi

That should be the one.
0
lianne143Author Commented:
Hi Pappaslim

On my exchange In the users mail contact properties I added the department name in front of the simple display name(field) and also in the Name(filed) as well .In the global address book even after 24 hours it only displays the name , not with department name-followed by the name.

Please advise  and thanks!
0
Mark GalvinManaging Director / Principal ConsultantCommented:
0

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