Same text in 2 cells

I have 2 tables in a Word document, and I would like the same values in the second table as the first.

What Im trying to do is create a document which is 3 pages long, but the user only specifies data in the first page and the data is replicated to the other 2 (File copy, Personnel Copy, Employee Copy).

Ive been told I can use Citations, but cant seem to get them working the way I want.

Anyone got any clues, apart from using VBA?

Thank you
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EirmanChief Operations ManagerCommented:
This definitely works ... I just tried it in Word 2010.

You have to right click and select "Update Field" after you change the original. I'll see if I can find out how to auto-update.

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EirmanChief Operations ManagerCommented:
RE Auto update I found this .....

Command+A (Select All), then Control/Right-Click a
cross-reference & select Update Field.

Also, if you enable Update Fields in Word> Preferences> Print the
cross-references will update if you simply switch to Print Preview.

Cross-references, Indexes & Tables of Contents, Figures, etc. are fields
that do not dynamically update. Footnotes/Endnotes & Bookmarks do.

Print preview looks like the best solution.

Eric FletcherCommented:
Note that the cross reference method (linked to above) uses dialog boxes to insert the link to bookmarked content (Insert > Cross-reference). After you use it, click within the result and press Shift-F9 to see the REF field code it inserts to manage the link. This Microsoft page describes the field code and the various switches available to manage how the cross-referencing works. Some switches provide functionality not available from the dialog box methods, so if you need them, you can edit the field code manually (or via Find and Replace if you have many of them).

This method is very useful, but be aware that is easy to unintentionally extend a bookmarked paragraph if you add more content after it by clicking and pressing Return. To avoid this, and to make it much easier to see and manage bookmarks, open File > Options > Advanced > Show document content and check "Show bookmarks" on. This will display gray [ and ] characters around any bookmarks so you can see them, but it won't print.

Following is my "cheat sheet" for working with field codes. I use them a lot, so have a printed copy near my screens for easy reference.

Field code keyboard shortcuts:
F9 updates any fields within the selection;
Shift-F9 toggles visibility of field codes within the selection (i.e. between the code and the result);
Alt-F9 toggles visibility of all field codes in the document;
Ctrl-F9 inserts the { } field code characters so you can manually type a field code within it;
Ctrl-Shift-F9 unlinks any field codes within the selection (i.e. changes them to text so they are no longer updateable);
F11 selects the next field code in your document;
Shift-F11 selects the previous field code in your document;
Ctrl-F11 locks any fields within the selection (i.e. they won't be updated);
Ctrl-Shift-F11 unlocks field codes (i.e. reverses Ctrl-F11).

Open File > Options > Advanced > Show document content and set "Field shading: Always" to have Word display field code results with a light gray background so they are more easily detected. The gray will not be printed.

To update all dynamic fields, including those within headers and footers, switch from Print Layout view to Draft view and back (Alt-Ctrl-N and Alt-Ctrl-P). This forces Word to repaginate the document for display. (Print Preview will do the same, but for Word 2010+ this is less convenient.)

To update all fields in the document (but not those within headers and footers), use Ctrl-A to select everything and press F9.
tonelm54Author Commented:
Thank you for your excellent response.

I actually ended up giving up and using excel which was much easier to use than word (bit overkill but it works nicely :-) )

Thank you again!!!!
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