Word 2010 Table Style: Not applying correctly?

Hi, I am making a template in Word 2010 and I am having some trouble with table styles.  I am trying to make what I believed would be an easy table style (light accent banding, header row center, repeating and bold, first row left aligned, all other rows 10pt arial centered font).  I went through modifying a table style and making these settings, but when I insert a new table and apply it nothing works out as planned.  The header isn't bold as specified, the whole table text is a different size font, etc...  It is has been really frustrating and I'd appreciate if anyone could take a look.  I've attached an example to this post.

The first table is formatted as I would like and the second is me inserting a new table and trying to apply the table style.  Could anyone please tell me how or help me fix the attached table style?  Also, if anyone knows how - could you please let me know how to make this the default table style so if I made a new table I wouldn't need to 'apply' it?

Thanks in advance,
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Paul SauvéRetiredCommented:
I noticed that your table has 3 styles: Table Column Heads, Tbl Text Left and Tbl Text Center.

So BEFORE inserting a table, change the style of the paragraph where you want to insert the table to Tbl Text Left, THEN insert the table...

Now you can choose the Table Style in the Table Tools -> Design tab

Otherwise you can create a template with the desired table in it, with no data in the cells!
Eric FletcherCommented:
In your example you've used custom styles to manage various parts of your table. This will work, but you'll need to apply the styles in each table.

Fortunately, there is a better way: the built-in Table styles can be used to manage the format for the entire table. Moreover, a table style includes the formatting attributes for quite a range of parts of a table: top row, left column, totals column, odd and even rows, etc. All components are defined in the style, and get applied per the rules on a table of any size.

The method isn't quite as obvious as paragraph and character styles, but if you go through it carefully it makes sense. I'd suggest starting with a new table rather than try to work with what you have. My screen shots illustrate a couple of the key points as you go through the exercise.

Start by using Insert > Table and draw a table with 4 columns and 7-8 rows so you'll have enough to work with. Select it and press Ctrl-Shift-N and Ctrl-Spacebar to remove any styles or character formatting that may be in effect. Type or copy in some text into the cells so you will see the effect of the style formatting.

Now select the whole table (click the + that appears as you hover over the upper left corner). Table styles work on a table, and different attributes can be applied by row, column and specific types of table elements. When a table is selected, the Table Tools secondary ribbon will be available. Click it to have it display the options.

As you hover over the various built-in table styles, you'll see how the formatting for each one is applied on your sample table. Table styles can be previewed from the ribbonChoose one that is close, then right-click the name and choose Modify Table Style.Modify the formatting for various parts of a tableNote that you can have the modified style apply to the current document or for all new documents. The latter means that the new table style will be added to your Normal.dotx template.

When you have the style defined to your liking—and you may want to click OK to apply it so you can check it more than once as you go through—go to another table and apply it. Remember to use Ctrl-Shift-N and Ctrl-Spacebar to remove any applied formatting first.

Be sure to save the template where the modified style is saved.
BevosAuthor Commented:
Thank you so much for your feedback.  I've tried to walk through both of the procedures you outlined, but I wasn't successful.  Is it possible for either of you to correct the work in the document I attached?  When I am using the table style I end up having to manually reassign the contents to the correct font/spacing.  Sorry about the confusion.

CompTIA Cloud+

The CompTIA Cloud+ Basic training course will teach you about cloud concepts and models, data storage, networking, and network infrastructure.

Paul SauvéRetiredCommented:
Display the Styles panel (Alt+Ctrl+Shifr+S)
Change the style of the paragraph to Tbl Text Left
Insert table
In the Table Tools Design tab, select the style you wish to use
I can't make a .dotx document for you, they can no longer be uploaded to experts-exchange.
Eric FletcherCommented:
Try this. I did as outlined above to create a new table style named "My custom style". Save the attached docx file, then open Word and use File > New, and choose "New from existing". Navigate to where you saved the modified docx file and select it. The new blank document will be based on this template.

Now use Insert > Table and draw a table of any size—say 8 rows by 5 columns.

With the cursor within it, the Table Tools sub-ribbon will appear, so activate it and hover over the built-in table styles to see how they transform the empty table. The custom one I've created will be on the far left,and labelled "My custom style". Click it to apply it to the table. Your table formats will be applied to the various rows and columns.

This table style is part of the template, so any new document based on it will have access to it. To apply it to an existing document, you'll need to use the Templates and Add-Ins dialog to attach this template to the document. This is not a "factory-set" ribbon, so you'll need to activate it by right-clicking in the ribbon area to choose Customize the Ribbon, then turn on the "Developer" checkbox in the right panel.

Important note:
As PaulSauve noted, you can't upload dotx files to EE (probably to avoid malicious code). However, although the attached is not actually Word template file, Word allows you create a new file based on an existing Word document. Macros won't work, but for styles, this will work as if it were a dotx template file. To make it into a template, just rename it to use "dotx" as the extension.
Eric FletcherCommented:
Additional note...

The table styles will be based on the underlying Table Grid style. There is a "Table Normal" listed, but it is greyed out, and you cannot modify it. You can modify the Table Grid style, so if you have specific font or paragraph requirements for all of your table types, make the changes there first.

To get at this normally-hidden style, click the Styles flyout (lower right small arrow in the Styles part of the Home ribbon). In the resulting Styles dialog, click the 3rd button in at the bottom left: Manage Styles. In the resulting dialog's Edit tab, choose Alphabetical sort order and scroll down to select "Table Grid". Click Modify... to access the Modify Style dialog.Modify the Table Grid style

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
BevosAuthor Commented:
Thank you so much for the feedback.  These are my favorite kind of questions, when I walk away with some additional understanding in addition to the solution.  Thanks again for the thoughtful answers.

Best wishes,
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Word

From novice to tech pro — start learning today.