Digital Signatures in Word 2010

I have a form created in Word 2010 that is stored on SharePoint. I have a requirement that all users in my organization will digitally sign this form if they use it. I am completely new to digital signatures so can somebody please explain it to me what is required to do be able to do this? Documents are only used internally. Do we need to purchase something or can we do it somehow internally? Do I need to install anything on all of the computers? Thanks!
MisUszatekAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

XGISCommented:
Hello MisUszatek,
You have a number of options...check this youtube video to see how easy it is.. DS in word 2019

Maybe a template with the signature section ready to go,
since it is internal also you may be able to make a small video on the process or a document that attaches to the form email that simply shows the pictures of the steps to ensure people do it right.  It is really easy...
0
Paul SauvéRetiredCommented:
You can use Insert tab -> Text panel -> Signature Line

Once the user digitally signs the document, it cannot be further modified.

For further information, in Word 2010, open Help and search for "Signature Line" (WITH the quotation marks.)
0
XGISCommented:
Hello MisUszatek, did you make any progress with setting this up?
0
Big Business Goals? Which KPIs Will Help You

The most successful MSPs rely on metrics – known as key performance indicators (KPIs) – for making informed decisions that help their businesses thrive, rather than just survive. This eBook provides an overview of the most important KPIs used by top MSPs.

MisUszatekAuthor Commented:
For some reason when I sign the document in Word it displays the "Invalid Signature" error on top (see the screenshot). How can I remove it? Thanks.Error
0
Paul SauvéRetiredCommented:
This is because you have no digital signature created.

When you double-click on signature block, you will be asked to create a certificate.
Digital ID
You can have a look here: How to Create a Self-Signed Digital Certificate in Microsoft Office 2010:
0
MisUszatekAuthor Commented:
So it means that every user that needs to use it would have to create a personal certificate?
0
XGISCommented:
Hello MisUszatek,
Yes but this is not a major impost.  If you note the details being capture generate that unique digital signature. It personalises it with their name and email and should take no longer than the time to send a normal email (without content) <1min.  The organisation field personalises it to your company and the locations does the same to office region.  In the case the org and location are the same, then these details will be the same.  This process is ONCE off and simple.  That should be encouraged based on the fact that no colleagues will have the same signature stored on their machine.  That is of course unless someone decides to play games and make up a DSig and use it against a colleague.  The certificate should also contains specific metadata about the date and authenticated individual at the time of creation.

I strongly recommend some accompanying training material on the process. eg a 1 minute video of the process, that accompanies your outgoing email so you lessen the impact on individuals that may not be computer savvy.   Create a checklist of all active certificates and provide assistance to those that cannot get it to work.
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Paul SauvéRetiredCommented:
It is a pain in the a$$ to manage Digital Signatures internally - money and time.

What percent of your org actually use this form? How often are the forms used?
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Office

From novice to tech pro — start learning today.