how to create program presentation

Hi all, I was given a task to create a presentation demo of a custom Access software, however I am mainly familiar with MS Access and Word, is it possible to do it with those applications?
if yes what is the best way of doing it, I would prefer to have screenshots along with a voice recording of explanation, however if that's too difficult, at least have some way to display text.
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Jeffrey CoachmanMIS LiasonCommented:
I am not clear on what you are asking for here...?

<I was given a task to create a presentation demo of a custom Access software, however I am mainly familiar with MS Access and Word,>

So you want to demo an Access database with another Access database or Word?

To me, the best way to demo a database is to use the actual database.
To that end, ...PowerPoint would be the best option here.
You can create screenshots of the database in action, then put them in slides, ...then you can add text balloons for clarity.
In the newer versions of Powerpoint you can add voice narration, ...see here:

Beyond this, it is hard to say without knowing more of the specifics,...
So what I have posted here should get you started...
You can search the web and YouTube for lots of tutorials on Powerpoint.


Paul SauvéRetiredCommented:
You may find this interesting as well: Top 5 Free Screen Recording Softwares For Windows.

Same approach as boag2000, create a clip instead of a PowerPoint  presentation!

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bfuchsAuthor Commented:
Hi, thanks for replying, will see which works best for me and let u know.
however if someone comes up with an idea how to do it in access I would go for it..
also re the power point suggestion, wonder how I can get all movements recorded, as it looks like I can only store single screenshots?
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Jeffrey CoachmanMIS LiasonCommented:
Then it is best that you go with a Screen recorder as paulsauve suggested...
Paul SauvéRetiredCommented:
If you use a screen recording app that records your voice as well, open your Access app, start recording and do a demo to show how the different functions work.

You may find that it is easier to makes several smaller video clips rather than trying to do everything in one shot.
bfuchsAuthor Commented:
hi, just updating on status, First of all thanks again for replying, Re finalizing it, As this will require some time to test all diff app available there, I am waiting for managers approval...will keep you posted.
bfuchsAuthor Commented:
I'm ok with the split.
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