Printing large A/P check tuns in Quickbooks
Posted on 2013-10-10
We are about to move our parent company from an old version of Master Builder to Quickbooks Premier Contractor Edition 2014. We have experience with Quickbooks from our smaller companies that run a few checks a month. The parent company does large check runs of 20-50 checks at a time.
Master Builder used blank check stock and printed MICR data and numbers on the fly. As far as I can determine, Quickbooks only supports using pre-printed / pre-numbered check stock. This isn't a problem when running a few checks, but is cumbersome for large check runs.
Why you ask? The HP Laser Jet 2040 that we use for checks requires that the check stock be loaded in the tray upside down. If you take a stack of pre-printed checks out of the box and put them in the tray upside down, the highest number is on top and gets printed first. This is a problem.
The work around, is to physically re-order the checks in the stack so when upside down the lowest number is on top. This is cumbersome and not something the A/P staff wants to do on a daily basis.
We can't be the only company in the world doing large check runs in Quickbooks. How do others handle this issue?
Are there good quality laser printers on the market that feed forms from the top side?
Do you order your check stock printed in reverse order?
Do you hire a minimum wage check sorter?
Something I haven't thought of yet???