Outlook 2007 - MSN email, html and ascii emails

Jegajothy vythilingam
Jegajothy vythilingam used Ask the Experts™
My OS is win 7 prof 64 bit and I use Outlook 2007.  once a month I send a club email using Word's email mail merge, and the data source is Access 2007.  Sometimes I have a small graphics to spruce things up.  My concern is that since my audience is not that techky, and may not be able to view it in html mode to see the graphics, how will they see my email.  I mean will the texts be visible to read the announcement or will it be one big jumble of text hardly readable.
The ideal situation for me, is, if they are able to read it automatically in html mode, good.
But if not, if the text should be read easily without the graphics.
is there anything I have to do on my Outlook side or my Word side to format the document.  I am attaching an announcement I just sent, and hope a Guru or Expert can please offer some suggestions to achieve this.  Thank u.
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MIS Liason
Most Valuable Expert 2012
< Sometimes I have a small graphics to spruce things up.>

*Typically* the email text will still be readable, but perhaps not formatted "nicely"
For most users that cannot view HTML mail, the email will be simple generic text.
There may be a note saying something like "Cannot download image" or "Image has been blocked".

But the exact format will depend of what program the users are using to view/open their emails

IMHO, unless all your users can view HTML mail, then I would not include any graphics.
Then this issue would go away...

And I would not bother to entertain solutions where two sets of emails are created, (one for HTML and one for plain text), depending on what the user can see.
It would not be worth the trouble IMHO...

But lets see what other exerts may post




Thank u it is a good suggestion.  well answered.
Jeffrey CoachmanMIS Liason
Most Valuable Expert 2012


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