Outlook Calendar and Out of office
I have seen a document about outlook calendar related to out of office, but I am not sure exactly its purpose, I will try to explain how it is set up:
-open a new appointment
-enter the subject , for example :my name -out of office - vacation
-location: Seattle
-enter start/end time
-Show as :Free
in scheduling assistant, add invitees and send invitations
after sending invitations, change: Show as to Busy and set reminder to whatever preferred.
Save changes,but do not resend to your invitees.
Any Outlook expert to explain the purpose of these settings?
Thank you
-open a new appointment
-enter the subject , for example :my name -out of office - vacation
-location: Seattle
-enter start/end time
-Show as :Free
in scheduling assistant, add invitees and send invitations
after sending invitations, change: Show as to Busy and set reminder to whatever preferred.
Save changes,but do not resend to your invitees.
Any Outlook expert to explain the purpose of these settings?
Thank you
SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
what does this achieve?
what s the purpose?
what s the purpose?
ASKER
I mean in which scenario you use it ?
ASKER CERTIFIED SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
The way we used to do it at one company I worked for:
We create new appointment and fill out the subject "Vacation" and the start/end date of the vacation, we invite the manager only, and send it to him.
the manager has another Outlook mailbox named vacation mailbox, he will create a new appointment, and put my name and the start/end date of my vacation, then invite members of my department team and send it to them.
on my side, all I need to do it is set up a regular out of office (not an appointment) from certain date to certain date, you can do that when you go to File-->Options, in Outlook.
So, my manager and team members will know that I am on vacation through the appointments and other people when they send me email, they get the Out of office reply.
We create new appointment and fill out the subject "Vacation" and the start/end date of the vacation, we invite the manager only, and send it to him.
the manager has another Outlook mailbox named vacation mailbox, he will create a new appointment, and put my name and the start/end date of my vacation, then invite members of my department team and send it to them.
on my side, all I need to do it is set up a regular out of office (not an appointment) from certain date to certain date, you can do that when you go to File-->Options, in Outlook.
So, my manager and team members will know that I am on vacation through the appointments and other people when they send me email, they get the Out of office reply.
ASKER
Thank you
ASKER
Can you please elaborate on what you are saying?
It might be related to meeting request. I cannot decipher well what the procedure of the document I read, was about
Thanks