seven45
asked on
Calendar sync in Outlook
Hi,
is there a way for us to sync everyone's exchange outlook calendars (about 10 users) and sync it to one main public or shared calendar. (the master calendar could be with exchange, google calendar, etc--whatever works)
The issue everyone has is that they do not use the public calendar as intended (instead of booking their vacations, meetings on the public calendar for all to see, they enter it in their own calendars----so vacations or important meetings are being missed).
is there a way for us to sync everyone's exchange outlook calendars (about 10 users) and sync it to one main public or shared calendar. (the master calendar could be with exchange, google calendar, etc--whatever works)
The issue everyone has is that they do not use the public calendar as intended (instead of booking their vacations, meetings on the public calendar for all to see, they enter it in their own calendars----so vacations or important meetings are being missed).
ASKER
Hi, thanks for the response, However, I don't see how your suggestion helps in this scenario as that's precisely the problem---the users aren't using a shared calendar. If they did---the public calendar is already setup to do just that.
The problem is that everyone (including the owner) relies on their own calendars. I'm trying to find a way to sync many to 1. (perhaps a tool that captures calendar info and dumps it into one main account without user intervention).
The problem is that everyone (including the owner) relies on their own calendars. I'm trying to find a way to sync many to 1. (perhaps a tool that captures calendar info and dumps it into one main account without user intervention).
Sorry, misunderstood your question.
If the shared public calendar is showing up within users Outlook, then it is a matter of user policy. Of course you know this already. ;)
Another way to get that information from each users calendar without having them enter it into the public calendar, would be to have them share their Calendars (w/ at least free/busy information) to the rest of the company. That way at least everyone can see when others are "not available".
If the shared public calendar is showing up within users Outlook, then it is a matter of user policy. Of course you know this already. ;)
Another way to get that information from each users calendar without having them enter it into the public calendar, would be to have them share their Calendars (w/ at least free/busy information) to the rest of the company. That way at least everyone can see when others are "not available".
ASKER
Thanks for the suggestions---would you mind elaborating on sharing it to the free/busy? I'll explore that option.
another obstacle---that i should have mentioned earlier---exchange is in a hosted environment and everyone is in a workgroup. (no AD).
another obstacle---that i should have mentioned earlier---exchange is in a hosted environment and everyone is in a workgroup. (no AD).
SOLUTION
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ASKER
Hi there---sorry about the late response; I've been away.
Although I see the logic in having everyone share their calendars to one account. The recipient of the share will need to jump into everyone's calendar so see their schedules.
i'm trying to find out if there's a tool that automatically pulls calendar info for everyone and dumps it into one calendar display. That way, the recipient only has to go into one compiled calendar and see everyone's info.
Although I see the logic in having everyone share their calendars to one account. The recipient of the share will need to jump into everyone's calendar so see their schedules.
i'm trying to find out if there's a tool that automatically pulls calendar info for everyone and dumps it into one calendar display. That way, the recipient only has to go into one compiled calendar and see everyone's info.
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Log into the new Calendar user account using OWA, setup a new Calendar (call it whatever you like, we use OOO for Out Of Office) and then share that calendar to all of your users.
You will need to make sure to give everyone Author permissions.
Admin users should be given Editor permissions.
Then from within Outlook all users should be able to click on the "Share my Calendar" message sent from Calendar@yourdomain.com and connect to the shared calendar.