printer migration

Hi all,

apologies for this question it may be simple but I'm new to this and printing always confuses  me...

I have one server with MS Server OS 2003 SP1  (physical) and second one with MS Server OS 2003 R2. (virtual)

they are both print servers and one default gateways are the same on both servers but they are on different subnet.

Issue : there is only one printer on physical server and I need to move/migrate this printer to virtual print server and then will be decommissioning the physical server.

what is the best way to do it with minimum impact on users. please provide step by step instructions.
kuzumAsked:
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Peter HutchisonSenior Network Systems SpecialistCommented:
These days I use normally recommend the Printer Management Console (although that only started to appear in 2003 R2). So the other method is the Printer Migrator 3.1 tool from Microsoft:

http://www.microsoft.com/en-us/download/details.aspx?id=30935
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kuzumAuthor Commented:
thanks for your response, tool does not seem to be available to download from the link. did not find it on the net. I guess it is no longer supported by Microsoft.  So, Can I use console instead from virtual machine to migrate from physical server to virtual or I need to have the console on physical server ?? thanks again
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Peter HutchisonSenior Network Systems SpecialistCommented:
Yes, if you are have Windows Vista, 7 or later you can connect to the print server and use the 'Export printers to file' feature to backup the print drivers and queues from the old server and then use 'Import printers from a file' on the new server.
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kuzumAuthor Commented:
any more ideas please just incase I have issues with cmsxpjh's method so I can backup solution? thanks for your inputs
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Peter HutchisonSenior Network Systems SpecialistCommented:
I have a copy of the printmig3_1.exe (211KB) , if anyone desperately needs it
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kuzumAuthor Commented:
please do. my email is mercosman@gmail.com
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kuzumAuthor Commented:
just one last question, I have the same drive on virtual server where I will be migrating it to but they are set up as different printer name for different site. it is just the printer I want to migrate, so if this is the case, can I not just simple create  new printer using add print wizard on virtual server and point it to the same IP that it has on physical server?

thanks
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Peter HutchisonSenior Network Systems SpecialistCommented:
Yes, you can certainly do that.
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kuzumAuthor Commented:
thanks for your excellent response. Please let me understand  differences between these two process

I will be trying second option you confirmed. When you migrate them instead, aren't you copying all the settings so you don't need to do anything other than switching physical server off???  my understanding of driver migration is to copy all the settings so I don't need to do anything else on server side. But I'm confused that same drivers are already there on virtual server. So Do you think if I use migration method I should get the same result?

Sorry for lots of questions meanwhile I am trying to learn from you experts

thanks
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Peter HutchisonSenior Network Systems SpecialistCommented:
i believe that is the idea of migrating the printers. It takes all the driver files, printer queues and settings and copies them all over to the new server.  Obviously I would check the migrated queues first (and a quick test print) to test that the new queues work before switching off the old server.
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David_IngledewCommented:
If it is less than 20 printers, I will always create them afresh. This allows you to standardise drivers where possible and you know it's right!

When you use printmig, it takes the queues, ports and drivers to the new server in one hit but in some cases these do not transfer perfectly.

Any queues with print management on them (such as Equitrac/SafeCom) rarely move correctly so always create these manually!
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kuzumAuthor Commented:
thanks David,

my idea is to use add print wizard and disconnecting the IP of printer on physical server and  add it to new server,

Can you please provide me step by step guide?  thanks
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David_IngledewCommented:
Firstly, you can keep the old server queues in place while you create the queues on the new server.

I personally do it a long way as I tend to have to create a large number of queues however...

On the new Server, Print Management, Add Print, IP printer, Type in IP address. It will try to identify the device and suggest a driver. Depending on the device this may suffice but I would normally download and specify the ideal driver. For all HP's I use the UPD. When you get to the Share name, ensure it has the same share name as the old server to save user confusion, and list it in the directory.

Very simple, exactly the same on a server as on a workstation except that you tend to share it.

From the workstations you can then browse to \\newservername\ and the new print queues will be shown.
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kuzumAuthor Commented:
thanks, it tells me that IP is in use as it types in PORT name too?? I guess we are trying to add it as local printer?
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kuzumAuthor Commented:
Also new server has the same drivers for this printer I am trying to move so don't need to download a new driver.
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David_IngledewCommented:
Behind each "printer" is a port where the job will be sent to. When you add a printer from new, and create a port it looks to see if there is already one there.

It will put the IP address in the port name also, this is only used internally to windows as an identifier.

If it says t's already in use, then instead of creating a new port, use the option of a current port  and find the one with the right IP address.
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kuzumAuthor Commented:
"If it says t's already in use, then instead of creating a new port, use the option of a current port  and find the one with the right IP address"

This is what I was expecting thanks, in this case I can point it to existing port  selected on new server and shut down the old server?
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David_IngledewCommented:
I would ensure the users are printing through the new server first :-)
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kuzumAuthor Commented:
Correct:):)
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Windows Server 2003

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