Gerhardpet
asked on
Need help with suppress formula in Crystal
I need help with a suppress formula in Crystal where I have 3 conditions
if {?Onhand QTY} = All then show all records
if {?Onhand QTY} <= 0 then show where ONHAND <= 0
if {?Onhand QTY} >= 0 then show where ONHAND >= 0
How would I create a formula that I can use in the Section Expert Suppress (no Drill-Down)
I'm on Crystal 10 and Pervasive 10
if {?Onhand QTY} = All then show all records
if {?Onhand QTY} <= 0 then show where ONHAND <= 0
if {?Onhand QTY} >= 0 then show where ONHAND >= 0
How would I create a formula that I can use in the Section Expert Suppress (no Drill-Down)
I'm on Crystal 10 and Pervasive 10
ASKER
I think I could use a selection formula because I don't need all records based on the parameter. But your formula works for what I want except....
One thing that is not working now with the formula is the total in the footer that is totaling the value of all inventory. It takes the total of all records instead of just for the returned records from the parameter
I have attached the report here if that helps
Stock-Status-Summary.rpt
One thing that is not working now with the formula is the total in the footer that is totaling the value of all inventory. It takes the total of all records instead of just for the returned records from the parameter
I have attached the report here if that helps
Stock-Status-Summary.rpt
That is why I asked if you needed all the records. Summaries work on all the records.
Two ways to get it to work
1. Use selection to get the records you want
2. Create a formula to control which values are summarized.
Selection formula
Another way
Formula to select the values for use in the summary
mlmcc
Two ways to get it to work
1. Use selection to get the records you want
2. Create a formula to control which values are summarized.
Selection formula
if {?Onhand QTY} = 'All' then
TRUE
ELSE if {?Onhand QTY} = '<= 0' then
{OnHandField} <= 0
ELSE if {?Onhand QTY} = '>= 0' then
{OnHandField} >= 0
ELSE
TRUE
Another way
{?Onhand QTY} = 'All'
OR
({?Onhand QTY} = '<= 0' AND {OnHandField} <= 0)
OR
({?Onhand QTY} = '>= 0' AND {OnHandField}>= 0)
Formula to select the values for use in the summary
if {?Onhand QTY} = 'All' then
{OnHandField}
ELSE if {?Onhand QTY} = '<= 0' AND {ONHANDFIeld} <= 0 THEN
{OnHandField}
ELSE if {?Onhand QTY} = '>= 0' AND {ONHANDField} >= 0 THEN
{OnHandField}
ELSE
{OnHandField}
mlmcc
ASKER
Can't quite figure out it how to do it.
This is the formula that I want to summarize
{@Extended Value}
how would I do this?
This is the formula that I want to summarize
{@Extended Value}
how would I do this?
If you want a grand total, you could create a formula like this to do the summary and then put the formula on the report:
Sum ({@Extended Value})
Or, you could put {@Extended Value} in the detail section, right-click and select Insert > Summary and add your summary on that formula. You can remove {@Extended Value} from the detail section after that. It was just there so you could use Insert > Summary.
James
Sum ({@Extended Value})
Or, you could put {@Extended Value} in the detail section, right-click and select Insert > Summary and add your summary on that formula. You can remove {@Extended Value} from the detail section after that. It was just there so you could use Insert > Summary.
James
ASKER
James,
That is what I currently have. That does not work because it adds up all records and not based on the records displayed.
That is what I currently have. That does not work because it adds up all records and not based on the records displayed.
WHat is your extended value formula?
It should be something like the formula I posted above
mlmcc
It should be something like the formula I posted above
if {?Onhand QTY} = 'All' then
{OnHandField}
ELSE if {?Onhand QTY} = '<= 0' AND {ONHANDFIeld} <= 0 THEN
{OnHandField}
ELSE if {?Onhand QTY} = '>= 0' AND {ONHANDField} >= 0 THEN
{OnHandField}
ELSE
{OnHandField}
mlmcc
ASKER
The extended formula is
{@Extended Selling Price} formula is
If {?BV99LS05ExtensionsBasedOn} = "Average Cost Price" then
{@Extended Average Cost}
else if {?BV99LS05ExtensionsBasedOn} = "Selling Price" then
{@Extended Selling Price}
else if {?BV99LS05ExtensionsBasedOn} = "Current Cost Price"
then {@Extended Current Cost}
else 0
{@Extended Selling Price} formula is
round({INVENTORY.ONHAND}*{PRICING.BVRTLPRICE01},2)
{@Extended Average Cost} formula isround({INVENTORY.ONHAND}*{INVENTORY.WEIGHTED},2)
{@Extended Current Cost} formula isround({INVENTORY.ONHAND}*{INVENTORY.WHOLESALE},2)
If you are also trying to include the suppression, you need to add the suppression checks.
Try it this way
mlmcc
Try it this way
if {?Onhand QTY} = 'All' then
{@Extended Value}
ELSE if {?Onhand QTY} = '<= 0' AND {ONHANDFIeld} <= 0 THEN
{@Extended Value}
ELSE if {?Onhand QTY} = '>= 0' AND {ONHANDField} >= 0 THEN
{@Extended Value}
ELSE
{@Extended Value}
mlmcc
ASKER
mlmcc,
Your formula works but it does not give me the correct results. The sum total is not correct.
This is the formula with the correct fields that I'm using now
Someone else helped me as well using this formula and it does not work either
When using this formula I get 0.00 as a result
Your formula works but it does not give me the correct results. The sum total is not correct.
This is the formula with the correct fields that I'm using now
if {?Onhand QTY} = 'All' then
{@Extended Value}
ELSE if {?Onhand QTY} = '<= 0' AND {INVENTORY.ONHAND} <= 0 THEN
{@Extended Value}
ELSE if {?Onhand QTY} = '>= 0' AND {INVENTORY.ONHAND} >= 0 THEN
{@Extended Value}
ELSE
{@Extended Value}
Someone else helped me as well using this formula and it does not work either
if (NOT({?Onhand QTY} = 'All') or ({?Onhand QTY} = '<= 0' and {INVENTORY.ONHAND} >= 0) or ({?Onhand QTY} = '>= 0' and {INVENTORY.ONHAND} <= 0)) then
0
else
{@Extended Value}
When using this formula I get 0.00 as a result
How are you determining the totalis not correct?
Can you upload the report with saved data to show the issue?
mlmcc
Can you upload the report with saved data to show the issue?
mlmcc
ASKER
Sure have a look.. With the data now my 1 row total is -11,498.64 and the summarized total is 8,461.65
Stock-Status-Summary.rpt
Stock-Status-Summary.rpt
You should have 0 after the last Else in the first formula in your previous post. The way you have it, the formula _always_ produces {@Extended Value} as the result (which makes the formula kind of pointless :-).
I haven't looked at your report, so I don't know if that's the only problem, but it's definitely a problem.
James
I haven't looked at your report, so I don't know if that's the only problem, but it's definitely a problem.
James
if {?Onhand QTY} = 'All' then
{@Extended Value}
ELSE if {?Onhand QTY} = '<= 0' AND {INVENTORY.ONHAND} <= 0 THEN
{@Extended Value}
ELSE if {?Onhand QTY} = '>= 0' AND {INVENTORY.ONHAND} >= 0 THEN
{@Extended Value}
ELSE
0
ASKER
James,
Thanks for your input but it still does not give me the correct results
Thanks for your input but it still does not give me the correct results
Try this
Either use a summary on the extended value formula to get the total or change your summary total to
mlmcc
Either use a summary on the extended value formula to get the total or change your summary total to
if {?Onhand QTY} = 'All' then
Sum({@Extended Value})
ELSE if {?Onhand QTY} = '<= 0' AND {INVENTORY.ONHAND} <= 0 THEN
Sum({@Extended Value})
ELSE if {?Onhand QTY} = '>= 0' AND {INVENTORY.ONHAND} >= 0 THEN
Sum({@Extended Value})
ELSE
0
mlmcc
ASKER
mlmcc,
I have already tried a summary on my extended formula and it does not work. It totals up all records not just the records displayed base on the formula that you helped me with.
When I use the formula above the total is $0.00 which is not correct either.
Thanks for trying to help!
I have already tried a summary on my extended formula and it does not work. It totals up all records not just the records displayed base on the formula that you helped me with.
When I use the formula above the total is $0.00 which is not correct either.
Thanks for trying to help!
I assume if you use ALL then the report is correct?
If you right click the Extended Value formula and click INSERT --> SUMMARY
Does that show the correct value?
If not what does it show?
Do you get the correct value for the records that show in the details for extended value?
mlmcc
If you right click the Extended Value formula and click INSERT --> SUMMARY
Does that show the correct value?
If not what does it show?
Do you get the correct value for the records that show in the details for extended value?
mlmcc
ASKER
Yes when I use ALL then the report is correct.
Did you take a look at the report with the saved data?
If you right click the Extended Value formula and click INSERT --> SUMMARYYes, only if I select ALL
Does that show the correct value?
Do you get the correct value for the records that show in the details for extended value?Yes
Did you take a look at the report with the saved data?
The report I looked at didn't have any data saved.
mlmcc
mlmcc
SOLUTION
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ASKER
The extended value formula is not what I have created. It comes with the report out of the box and that is not the problem.
Tthis is the suppression formula for the detail rows which works fine
But now the problem is with summarizing the extended formula based on how may records are returned for the details.
Does that make sense?
Tthis is the suppression formula for the detail rows which works fine
if {?Onhand QTY} = 'All' then
FALSE
ELSE if {?Onhand QTY} = '<= 0' then
{INVENTORY.ONHAND} >= 0
ELSE if {?Onhand QTY} = '>= 0' then
{INVENTORY.ONHAND} <= 0
ELSE
TRUE
But now the problem is with summarizing the extended formula based on how may records are returned for the details.
Does that make sense?
ASKER CERTIFIED SOLUTION
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Sorry. I got my wires crossed somehow. It seems like the formula that I posted earlier (with 0 at the end) should work, but, if not, hopefully mlmcc's version of the report has your solution.
James
James
ASKER
Yes it works now! Thank you very much for you help!
You have a parameter that you want to use to control what to show. Remember the suppression is really the negative of what you want to show.
Do you need all records for the report or could you use a selection formula to produce just the records you need to show?
Try this formula
Open in new window
mlmcc