how to prevent users to export or archive items to a .pst file.

how to prevent users to export or archive  items to a .pst file.

We have some users that archives their emails locally, I believe this will remove them from the server unless Journaling is applied.

I need a policy that prevent that.

Thank you
jskfanAsked:
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davorinCommented:
Maybe this link will help you:
http://msexchangeteam.in/how-to-disable-microsoft-outlook-2010-pst-creation-feature-using-group-policy/

Second part is about preventing users to add pst files to outlook.
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jskfanAuthor Commented:
In account settings/Data files tab  of Outlook, if under name and location, there is a location for a .pst file, does that mean the user mailbox items are saved in the location specified under Data Files, or they are saved in the Exchange server or both ?

I understand .pst files, any files of outlook (inbox,calendar,contacts,notes, or the folders we create ). correct ?
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davorinCommented:
For all .pst files the mailbox data is stored only on local computer. If you have .ost file - this is exchange offline cache - then data is stored on exchange server and on cached also local computer.
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jskfanAuthor Commented:
- so if we prevent users through GPO, from import/export their pst files , they have no way to get pst files from the OST ?
assuming that their mailboxes are not enabled for Archive.
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Mohammed KhawajaManager - Infrastructure:  Information TechnologyCommented:
Not true, if someone wishes to convert OST  to PST, third-party utilities could be used.  The GPO will not allow users to create PST or export to a PST file.
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jskfanAuthor Commented:
OK...

if a user manually archives one of his outlook folders locally, would items that have been archived disappear from his mailbox on the server? in other words even if you convert his OST to pst and import them to (for instance) to your mailbox, the items that were archived, you will not be able to see them?

thanks
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davorinCommented:
Mnkhwaja is right. But even if they convert OST to PST, the mails will still remain on exchange server except they delete them form exchange server and they will not be able to connect PST files to outlook on their computers.
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davorinCommented:
If users will not have the possibility to connect pst files to outlook, then they will not have the option to archive mails to pst. Even if they convert ost file to pst with some 3rd party tool, they will get the copy of their exchange mailbox in pst file. But still they will not be able to connect that pst to outlook on their company computer. So the pst file on company computer will be of no use.
And also if they delete the ost file -it is just a cache file- the mails will still remain on exchange server. If they delete mails from outlook, then they will be deleted from exchange server.
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jskfanAuthor Commented:
What I am saying is , if a user manually archives one of his outlook folder  to his local drive, then the archived items are removed from his mailbox in the Exchange server.

The OST when it synchronizes with his Exchange mailbox, it will not have the previously archived items by the user.

Correct ?
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davorinCommented:
If the user has no possibility to create/connect pst file, than he does not have possibility to archive mail items. OST file and exchange mailbox holds the same items while in sync. Ost file can not be defined as the place of outlook archive.
If the user deletes items while the outlook is offline, then they will be also deleted from exchange mailbox after sync.

I hope I understood you correctly.

What did you mean with "if a user manually archives one of his outlook folder  to his local drive"?
The user moves mail items from mailbox to file system folder and creates bunch of .eml files?
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jskfanAuthor Commented:
Thank you
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aish smithSr DeveloperCommented:
The OST to PST converter software enables data recovery from the corrupted OST files into outlook personal files. This recovery software is helpful in recovery and you have lost all hopes to recover information. It converts all types of corrupt files of MS office email clients. It can thoroughly scans the offline contents of OST file and converts the same into the PST file. This has interactive GUI feature which repairs the OST files and helps you to select the one you need to convert into PST file.The trial version is free of cost which enables you to know the features of the tool which helps you in perfect OST to PST Converter.
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