Solved

Cash register reconciliation

Posted on 2013-10-22
2
289 Views
Last Modified: 2013-11-06
I am starting to build a database to reconcile the daily sales at my store.
I am planning on asking questions as I get stumped but before I started I thought that...
If you could recommend some structure (architecturally) for me to base my database on?

I will have "X Tapes" that are quick day reports of sales from start of day to the point of the report, and "Z Tape" that are from start of day to end of day reports and start the process over the next day.
If the Z tape is pulled in the middle of the day it will start anew after report
I am using Microsoft Access 2013
0
Comment
Question by:JevonMartin
  • 2
2 Comments
 
LVL 57

Accepted Solution

by:
Jim Dettman (Microsoft MVP/ EE MVE) earned 500 total points
ID: 39592722
For the "X" tape, I would simply timestamp the transactions.   You can then pull a report for any date/time range that you wish.

For the "Z" tape, include a batch ID field in the table.  Two ways you can use this:

1. Leave it blank until a close out is performed.   Report any transaction with a blank Batch ID, generate a batch ID, then update the records.

2. Have a current batch ID in a batch table.   Something like:

BatchID
CreatedOn
ClosedOn

ClosedOn being null until you close the batch.   Any new transaction is saved with the current batch ID.   When you want to close out, update the current batch ID with a ClosedOn Date/time, and generate a new batch record.

 Then allow reporting for any batch.

 These are just a couple of ideas and there would be many ways to structure this.   You'd also probably want to allow for multiple registers/terminals as well.

Jim.
0
 
LVL 57
ID: 39592729
Best way to approach this by the way is:

1. Determine every type and kind of report or inquiry that you will want out of the application.   ie.   Transactions by Employee, by register, by product/service, by category, etc.

2. Determine what data you'll need to collect.

3. Start on database design.

  Sounds obvious, but many people really don't give #1 a lot of thought.  Many start at #2, then end up down a dead end because they didn't think about what they wanted to get out first.

 Then #3 and the app often changes drastically.

Jim.
0

Featured Post

Backup Your Microsoft Windows Server®

Backup all your Microsoft Windows Server – on-premises, in remote locations, in private and hybrid clouds. Your entire Windows Server will be backed up in one easy step with patented, block-level disk imaging. We achieve RTOs (recovery time objectives) as low as 15 seconds.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This article is a continuation or rather an extension from Cascading Combos (http://www.experts-exchange.com/A_5949.html) and builds on examples developed in detail there. It should be understandable alone, but I recommend reading the previous artic…
In the previous article, Using a Critera Form to Filter Records (http://www.experts-exchange.com/A_6069.html), the form was basically a data container storing user input, which queries and other database objects could read. The form had to remain op…
Learn how to number pages in an Access report over each group. Activate two pass printing by referencing the pages property: Add code to the Page Footers OnFormat event to capture the pages as there occur for each group. Use the pages property to …
Polish reports in Access so they look terrific. Take yourself to another level. Equations, Back Color, Alternate Back Color. Write easy VBA Code. Tighten space to use less pages. Launch report from a menu, considering criteria only when it is filled…

919 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

19 Experts available now in Live!

Get 1:1 Help Now